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Roivant Sciences is global healthcare company focused on biomedical research.
New York City    Posted: Tuesday, January 29, 2019
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Director - Equity & Wages Administration

Summary Description

Roivant is seeking an energetic, experienced & dynamic payroll manager. The role will serve as the global payroll subject matter expert responsible for full-cycle payroll processing for a 200+ person organization that is expected to rapidly increase employee headcount in a multi-state environment. The position will manage all aspects of the payroll function for Roivant, including preparation, distribution, processing & reporting of payroll to ensure compliance with all applicable regulations. The position will act as the primary contact for all payroll-related employee inquiries & will work closely with HR, the broader finance team & be the equity (stock options) administrator. The position will also support month end accounting & accruals (payroll, bonus) & equity administration & maintenance.

Essential Duties & Responsibilities:

  • Manage full cycle payroll operations (exempt & non-exempt) related to employee compensation & employee benefits, including but not limited to payroll processing, retroactive pay, new hires, bonuses, terminations, stock transactions & related federal & state tax compliance.
  • Manage payroll workflow to ensure that all payroll transactions are processed accurately & timely & to ensure that all necessary control procedures occur prior to disbursement initiation.
  • Partner closely with HR to understand & implement payroll status changes. Partner with HR & new employees to support onboarding process.
  • Provides support to the accounting team in recording payroll related journal entries & performance of account reconciliations.
  • Responsible for accurate quarterly & year end reporting, including but not limited to reconciling payroll Forms 941 filed by ADP on behalf of the Company, managing W2 reporting process, & working closely with equity administration to process Form 3921s & 1099s for stock transactions.
  • Collaborate with outside vendors on the administration of the Companys payroll (401K, insurance, ADP).
  • Provide exceptional customer service to all employees & stakeholders in the Company. Respond to a variety of payroll inquiries professionally & on a timely manner.
  • Assist with payroll-related audits (workers compensation, 401K) & external financial statement audits & reviews
  • Supports ad hoc financial & operational reporting, as needed.
  • Maintains payroll documentation for internal compliance & support SOX controls for internal/external audit related to employee equity compensation matter
  • Performs other duties related to payroll as needed.
  • Manage equity administration process including day-to-day operations, employee education/training, equity grant process, expense reporting to finance/accounting, processing large vesting events, global equity taxation, & troubleshooting associated with employee equity compensation plans
  • Support senior management with strategic equity & compensation requests
  • Process year end equity filing requirements
  • Collaborate with finance, tax, payroll, legal, & HR departments to drive continuous improvements in equity administration.
  • Manage global regulatory compliance including taxation for mobile employees, tax withholding & reporting requirements, & securities laws.
  • Perform routine audits to ensure that all data (grants, exercises, releases, forfeitures, terminations, purchases etc.) have been processed timely & correctly.

Core Competencies, Knowledge & Skill Requirements

  • Minimum of 7-12 years of payroll experience in rapidly growing organizations.
  • BS/BA, payroll related certifications
  • Strong working knowledge of federal, state, FICA, & local tax withholdings laws & regulations, including experience with pay practices for multiple states.
  • Experience handling equity administration for a public company is a big plus
  • Excellent verbal & written communication skills.
  • Excellent organizational skills with attention to detail & completeness.
  • Ability to manage & prioritize activities to ensure deadlines are met.
  • Excellent problem-solving, critical thinking, deductive reasoning, & analytical skills, resulting in solid recommendations for process improvement & issue resolution.
  • Experience in a public company environment. Understanding of internal controls in area of employee compensation.
  • Hands-on, strong work ethic & can-do attitude. Self-starter who takes ownership of role, has a high level of initiative & drive, & maintains a high level of integrity & confidentiality of sensitive data.
  • Experience preparing journal entries & performing account reconciliations, researching variances, & recommending, performing remediation steps.
  • Strong computer skills, including proficiency in Excel (for example pivot tables & lookups)
  • Experience with ADP WFN, ADP Time & Attendance & Workday.
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