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Vayner Media // social-first digital shop
Charlotte, North Carolina    Posted: Wednesday, April 06, 2022
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Accounting Coordinator

We are currently seeking an Accounting Coordinator to join our Accounting Shared Services team & be part of our fast paced, collaborative, innovative social-first digital media agency.

Who are you?

A highly organized, highly motivated, detail-oriented, self-started who is passionate & enthusiastic about accounting. Other key qualities include hustle, flexibility, & adaptability in a highly challenging & rewarding environment.


  • Organize, process & manage entry of Accounts Payable (A/P vendor bills, A/P aging review, & payment processing via check, wire or credit card payment methods) for specific legal entities
  • Primary point of contact for all internal/external A/P related questions & communications regarding vendor payments 
  • Help set up new vendors within the accounting software system, maintain the vendor master file data, & manage the end to end vendor bill credit process
  • Assist in daily cash receipt & payment distribution application in ERP (Netsuite), along with investigating & updating errors, unknown transactions and/or other issues
  • Partner with the Shared Service Manager, Treasury & Financial Operations teams as it relates to payment related updates from clients on open A/R invoices & collection status, & ensure a strong understanding of the client/vendor relationships
  • Create & apply credit memos for clients on an as-needed basis including coordinating with clients to ensure records for both parties remain consistent 
  • Perform weekly & monthly bank reconciliation processes for various North America operating bank accounts
  • Collaborate with the Financial Operations (FinOps) team to prepare & generate monthly invoices for assigned clients based on stated SOW terms
  • Manage CSI (payment platform) virtual card program for US subsidiary accounts
  • Understand the lifecycle of agreement execution to ensure proper Finance involvement to track active/pending projects & drive the status of signatures (for execution) on SOWs, purchase orders, etc.
  • Support ad hoc projects for Shared Services & NY Finance team, including reporting requests, fulfilling audit & sample requests for various types of external audits, participating in the project wrap process, etc.
  • Assist with client billing & accounts receivables processes, as needed


  • 2 or more years experience in an accounts payable/ accounts receivable role or similar banking support role (cash application, reconciliations, etc.) 
  • NetSuite experience preferred 
  • Requires knowledge of & experience with Microsoft Excel, Microsoft Office suite, Google Sheets & Google Suite/Tools
  • Ability to communicate & collaborate effectively with internal stakeholders (Finance, Client Account teams, Project Mgmt., HR, Legal, etc.) & external stakeholders (vendors, contractors, freelancers, etc.)
  • Ability to work both independently, & as part of a team, while thriving in a fast-paced, high-pressure environment
  • Highly organized, with a strong attention to detail
  • Experience working remotely

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