Quartet is a pioneering technology company connecting physical & mental care to improve people's health & quality of life. We are building a collaborative technology platform that brings together physicians, mental health providers, & insurance companies to effectively improve patient outcomes & drive down healthcare costs. Our data-driven platform identifies high-need patients & facilitates access to personalized care. Backed by $92MM in venture funding from top investors like GV (formerly Google Ventures) & Oak HC/FT, Quartet is headquartered in NYC & is currently operating in several markets across the US -- Pennsylvania, Massachusetts, Louisiana, Washington, Northern California, & New Jersey.
The Operations Coordinator will ensure a smooth & positive experience for all Quartet staff, prospective staff, & visitors. They will be the first point of contact for all who arrive at the office, & help to ensure that the office runs smoothly. Duties include greeting guests, assisting with office events, coordinating/scheduling candidate interviews, & handling a range of administrative & operational duties. The Coordinator will also provide travel scheduling support Quartet team members when necessary. This person must be highly organized & adept at maneuvering challenging calendars. The Operations Coordinator should be an excellent ambassador for Quartet & ensure that everyone who visits our office has an exceptional experience.
This is a great role for someone early in their career who wants to gain exposure to a fast-paced, mission-driven technology start-up.
Serve as the face of Quartet - greet guests, make them feel welcome, & ensure that they get where they need to go.
Schedule candidate interview panels consisting of 4-6 interviewers, coordinating with recruiters & other staff to ensure a seamless candidate experience.
Schedule & coordinate travel for Quartet team members as necessary.
Order & send packages/gifts to team members, as requested.
Manage incoming/outgoing mail & packages, including arranging for pick-ups.
Assist with in-office duties including events, meals, vendor relations, scheduling, & other administrative duties.
Be a beacon of positivity & culture champion.
Be flexible & eager to join in on ad hoc projects.
1-3 years of professional experience in a fast-paced environment
Highly organized problem-solver who loves to get into the details & make things the best they can be
Strong interpersonal skills - ability to work effectively with all types of people at all levels of the organization
Ability to communicate clearly & concisely
Experience creating & editing documents spreadsheets, & slides. Experience using Google Suite a plus, but can be learned on the job.
Experience using Google Calendar or Outlook for scheduling
Positive, optimistic outlook