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Critical Mass // digital experience design agency
Chicago    Posted: Wednesday, March 24, 2021
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 A Billing Coordinator is required for the Critical Mass Finance Team. Collaborating with the Financial Analyst team, this person will work in the Finance area & perform various support duties

You Will:

  • Create invoices for clients including pre-bills, internal drawdowns & pulling necessary back up
  • Reconcile time system against client invoices created
  • Manage reimbursable tracker, create reimbursable invoices & consolidate reimbursable backup
  • Follow up with team for OOP vendor invoice approvals & adjust reimbursable expenses in accounting system as required
  • Maintain time system for clients & projects including project creation & management, hour movements, billing rates & titles
  • Run & follow up on missing time reports
  • Assist with processing Accounts Payable bills, includes issuing POs for vendors & matching the vendor invoices to correct POs, securing approvals & entering in accounting system
  • Review & process employee expense reports in Concur
  • Adhere to accounts payable standards & policies
  • Reconcile & process the corporate credit card, travel credit card, & petty cash
  • Perform general office duties including: maintain the AP mailbox, photocopying of bills, invoices, & other supporting backup documentation
  • Ad-hoc reporting as required

You Have:

  • Accounting knowledge coupled with strong technical skills
  • Proficiency with MS Office suite of products: Excel, Word & Outlook
  • Familiarity with foreign currency
  • Exceptional attention to detail
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset
  • Excellent communication skills, both written & verbal
  • Self-motivated & able to work with limited supervision

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