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FreshDirect is leading online fresh food grocer delivering farm-fresh foods & brand-name groceries.
Sales, Full Time    Bronx, New York    Posted: Tuesday, February 05, 2019
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Position Summary:

Accounts payable Specialist is responsible for receiving invoices coming into the Company.  Their responsibility includes, verifying & posting the invoices as well as corresponding with vendors to reconcile differences
Essential Functions:

·   Maintain relations with vendors & internal customers

·   Coordinates with receiving department to obtain receiving reports for the previous day, food & non-food vendors included.

·   Matches PO (purchase order) to receiving report/invoice/bill of lading (BOL) as applicable, for completeness.

·   Responsible for obtaining missing supporting documentation from receiving dept.  or other relevant party.

· Completes "packet" for processing & stamps with "date received in A/P dept."

·  Separates food from non-food & by vendor for distribution to remaining A/P team.

· Unmatched items are stored, alphabetically, in an "unmatched file" awaiting supporting documentation.

· Review incoming invoice, comparing invoice prices & receive quantity to PO & to system

· Report discrepancy to purchasing & receiving departments & reconcile/resolve differences.

· Post matched invoices without discrepancies.

· Ensure that all discrepancies are followed up timely & resolved within vendor’s payment terms

·Request & reconcile vendor’s statement monthly

· Reconcile posting to GR/IR account, a.k.a. Accrued Purchase account

· Review & respond to incoming e-mails & phone inquiries from vendors & internal customers within 24 hours.

·Opens daily mail, stamps for date received, & matches any receiving to "unmatched file" as applicable.

· File all paid invoices as necessary.

· Assist with preparing checks & electronic payments for signing/approval.

· Match the check to the invoice being paid, i.e. amounts are the same, or if not, reconciliation of why not

·Verify that all appropriate documentation is attached

· Separate & distribute checks for signers: there are currently 3

· Assist with preparing checks for mailing.

· Review that all checks are signed, put in respective envelopes, & forward to mailing dept. for stamping & sending

· Any other duties or projects as assigned by Manager.

Minimum Qualifications:

  • HS diploma
  • Associate Degree preferred with an emphasis in courses in accounting, finance, or related field
  • Minimum one (1) year work experience in an Accounts Payable role preferred
  • Bookkeeping Certificate preferred

Knowledge, Skills, & Abilities:

  • Advance knowledge of Excel & MS Word
  • SAP knowledge preferred
  • Strong Math & Communication skills
  • Highly organized & professional
  • Positive attitude, sound work ethic & an ability to follow instruction

Disclaimer: The above statements are intended to describe the general nature & level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, & skills required of individuals in this position. Position Descriptions may be subject to change as the needs of the organization changes.

As EQUAL EMPLOYMENT OPPORTUNITY, Fresh Direct & its affiliates do not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, gender (except where gender is a bonafide occupational qualification), disability, sexual orientation, age, religion, creed, marital status, veteran status, domestic violence victim status, political affiliation, or any other factor protected by federal, state, or local law.  

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