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1stdibs // online marketplace for beautiful things
 
New York City - Astor Place    Posted: Friday, September 06, 2019
 
   
 
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JOB DETAILS
 

As the Executive Assistant for our Chief Revenue Officer & VP of Finance, you will be responsible for supporting those executives as well their teams. This will include a balance of typical EA responsibilities -- managing schedules, making travel arrangements, screening correspondence, etc. -- in addition to higher-order work like handling highly sensitive information with diplomacy; representing the company at events as the trouble-shooter; & taking on special projects. You will be in a highly visible position across the 1stdibs organization, & likely to interact with our employee base, our sellers, our customers, the media, & members of the Board & executive team.

What youll do

  • Flawlessly manage the executives calendars & travel to ensure maximum employee, customer & business impact
    • Proactively manage calendars for the executives, ranging from large, internal cross-functional meetings to external events with key members of the design community.
    • Arrange meetings, calls, events, & travel. Set & test everything out in advance to ensure a seamless experience.
  • Facilitate the executives internal & external communications
    • Screen, prioritize, & (when needed) respond to incoming correspondence with impeccable grammar & tone.
    • Perform admin tasks such as completing expense forms, proofreading, prepping meeting materials.
    • Maintain an intuitive online filing system that enables quick information retrieval.
    • Accurately represent the executives point of view when discussing matters with internal employees.
    • Maintain a high degree of professionalism & confidentiality when handling sensitive corporate or personnel matters.
    • Collaborate with their teams & fellow execs to make sure everyone is on the same page, & working towards the same goal(s).
  • Manage internal & external relationships
    • Represent the company with poise & professionalism when interacting with internal/external audiences.
    • Be the point-person during internal & external company events, handling ad hoc issues as they arise.
    • Handle calls with customers, vendors, etc., with diplomacy & patience.
    • Exercise business judgement & discretion in all contexts with all audiences.
    • Handle special projects & responsibilities, as needed, like taking notes during meetings, or covering other executives desks

What youll bring

  • 0-3 years of executive administrative experience
  • You're smart & dependable: you stay on top of multiple, perpetually-evolving projects with keen detail orientation, & never miss a deadline
  • You exhibit a contagious calm under pressure & exude positivity
  • A track record of success in a cross-functional, fast-paced environment
  • A proactive approach: youre always ahead of the problem, & have a penchant for following up
  • Executive-level written & verbal communication skills; youre poised when interfacing with execs/Board of Directors
  • Advanced MS Office (particularly Excel & Powerpoint) & G Suite (Sheets & Slides) skills

Please include a cover letter addressed to our CRO & VP of Finance with your application. We'd love to hear why you want to work at 1stdibs & what interests you in this position.

1stdibs is the worlds largest online luxury marketplace for rare & desirable objects. It has become the go-to source for the world's leading interior designers & consumers to find antiques, furniture, jewelry, vintage fashion & fine art.

Backed by Benchmark Capital, Insight Venture Partners, Index Ventures, Spark Capital & Alibaba, 1stdibs is a unique blend of expert curators & seasoned Internet executives from companies including Amazon, Google, eBay, Mlb.com, PayPal, & Twitter.

1stdibs is an equal opportunity employer. We celebrate diversity & we are committed to creating an inclusive environment for all employees.

 
 
 
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