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Aegis Living // Aegis Living is a national leader in senior assisted living & memory care facilities.
Design, Full Time    Bellevue, Washington, United States (Aegis Corporate Office)    Posted: Friday, February 07, 2020
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egis Living is a leading developer & operator of assisted living & memory care communities in Washington, California & Nevada. The company was founded in 1997, & is currently headquartered in Bellevue, WA. Aegis currently operates 32 communities & is rapidly expanding their portfolio.

The DESIGN PROCUREMENT COORDINATOR position is based out of the Aegis Home Office located in Bellevue, WA & reports to the Design Procurement Manager, as a member of the Development team.

DUTIES AND RESPONSIBILITIES will include, but are not limited to:

  • Purchase Orders
    • Write purchase orders in Design Manager as specifications are written by internal interior designers for new & existing communities
    • Assure goods are within budget, prior to placing orders
    • Electronically save all acknowledgements, shipping confirmations, CFAs, etc. related to all orders
    • Track orders weekly
      • Update & manage pricing/tracking information in Design Manager so the information is up to date daily
    • Schedule delivery of goods with the General Manager, Marketing Director & Maintenance Director once all goods have arrived at the receiver
    • Send follow-up email to community within 24 hours of delivery of goods to ensure goods were delivered & ensure community is pleased with service
  • Vendor Management
    • Set-up presentations with new & existing vendors to review products as requested
    • Add vendor to contact list, Design Manager, & Outlook group
    • Request copy of W9 from each vendor & send to Accounting
    • Request term payments for all new vendors & fill out any necessary applications
    • Collect Certificate of Insurance (COI) & verify they are in compliance with Aegis requirements
      • Request new COIs as needed upon expiration
  • Warranty Items
    • Contact vendor with any warranty/shipping claims
    • Communicate with receivers & communities as to status updates & needed items/information
    • See through & manage replacement/repair of goods
  • Inventory Management
    • Photograph & log all design inventory from storage & receivers warehouses in Design Manager
      • Remove inventory from log once delivered to a community
  • Respite & Model Rooms
    • Receive & place all Respite & model room orders when requested by the communities or Executive staff
    • Ensure all pricing, order forms, & Look Books are up to date on server & Aegis Online
    • Ensure all products are delivered
    • Track items/orders on community budget sheets
  • Invoices
    • Process all invoices for orders placed by the Design/Development department
    • Reconcile department credit card statement monthly & ensure receipts are gathered & logged for each expense
    • Enter all Capital Expenditure orders to the Community budgets sheets as Committed & then finalize costs once invoices are processed.
      • Verify totals are correct on spreadsheet
  • Installation
    • Participate in onsite installation of respite rooms, model rooms, new communities & others alike
      • This includes, but not limited to unpacking, moving, lifting, cleaning, etc.
  • Misc. Assignments from Design/Procurement Team
    • Participate in process improvement activities & program creation


  • Strong emphasis on teamwork & customer support
  • Ability to provide excellent customer service to internal & external customers
  • Detail oriented, organized, independent & enthusiastic
  • Experience in scheduling & prioritizing projects
  • Ability to work with changing deadlines & priorities in a fast-paced environment.
  • Experience with accounting general accounting practices
  • Microsoft Office (Word, Excel, PowerPoint) skills required

Aegis provides a dynamic & progressive work environment where innovation & creativity is encouraged & valued. We believe in taking care of our employees & have won numerous awards as Best Place to Work. Please review our website for additional company information at

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