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Zola is seeking a Talent Coordinator to join our Talent team.We are growing rapidly & need someone with a passion for people & the hiring experience who is not afraid to hit the ground running.  This person will have exposure to all areas of HR, with a particular focus on Recruiting, Onboarding & Offboarding, & HR administrative duties. We are hard-working, collaborative & a lot of fun!

Who We Are Looking For: 

  • A coordinator with superb organizational & problem-solving skills 
  • A go-getter who can self-manage & execute new processes & strategies 
  • A scrappy & creative thinker; an optimist 
  • A detail-oriented & perceptive communicator who enjoys people 
  • A team player with an insightful & compassionate personality 
  • Someone with experience coordinating for a hiring team or in a tech start-up environment and/or recruitment coordinator background a plus 
  • Someone who will manage sensitive information with integrity 
  • Someone who will uphold Zola's values & be a positive representation & addition to the company 

Your Responsibilities: 


  • Ensure completion of all new hire paperwork & setup in coordination with IT, the hiring manager & the Talent Team
  • Managing Zolas internal onboarding program
  • Adding employee into HRIS system, JustWorks 
  • Manage all contractor onboarding & offboarding

Recruiting/Talent Acquisition:

  • Support Recruiting team with scheduling panel interviews
  • Grow to support Recruiting team with sourcing
  • Support recruiting events as needed
  • Complete employment verification letters or references upon request

HR Admin:

  • Manage Employee Data
  • Maintain new hire & termination information & employee data changes in JustWorks & other reporting
  • Maintain updated organizational charts
  • Track monthly employee metrics 
  • Maintain Zola discount program administration 
  • I-9 completion in Just Works
  • 45/90 day employee & manager check ins scheduling
  • Benefits
    • Manage benefits enrollment & termination for Montreal employees
    • Help answer day-to-day employee questions
    • Plan Zola Wellness days

Adhoc Projects:

  • Help support company events/initiatives as needed with Office Management team
  • Misc initiatives (i.e., creating New Hire standardization docs, Onboarding surveys, etc.)


  • 0 to 2 years coordinator or administrative / executive assistant experience in an agency or corporate setting 
  • Bachelor's degree required 
  • Some experience with an Applicant Tracking System (such as Jazz or Greenhouse) to manage recruitment processes & candidate experience preferred 
  • Well-developed communications & interpersonal skills 
  • Sourcing experience is a plus 
  • A passion for customer service & people 

About Zola

We're Zola, the wedding company that will do anything for love. We're reinventing the wedding planning & registry experience to make the happiest moment in our couples lives even happier. From engagement to wedding & decorating your first home, Zola is there, combining compassionate customer service with modern tools & technology all in the service of love.

We built our entire platform from the ground-up in 2013, & quickly became the fastest-growing wedding company in the country. Our team has deep experience creating award-winning online & mobile products that are helpful, intuitive, & simply magical. Were proud to have investor partners including Female Founders Fund, Comcast Ventures, Goldman Sachs, Canvas Ventures, Thrive Capital & Lightspeed Venture Partners, among others.

We are passionate about supporting all forms of love, & were proud of our thriving community of over 1 million couples. We strive to hire a team that is as beautifully diverse as the couples getting married today, & we encourage individuals from every race, gender identity, age, sexual orientation, ethnicity, marital status, religion & perspective to apply. Zola will always be a place where every employee, couple, wedding guest, wedding vendor, & partner will be respected & accepted & valued.

Our headquarters are in NYC, & we have offices in Charlottesville & Montreal. Come work with us!

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