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iCapital Network // fintech platform for alternative investment solns
 
New York City, United States    Posted: Monday, November 16, 2020
 
   
 
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JOB DETAILS
 

The Executive Assistant provides administrative support & serves as a point of contact for clients, & other external constituencies. Experience interacting with high level executives & the ability to manage up through tact, anticipation of needs, strong attention to detail, & a high level of confidentiality. You will often be communicating, scheduling, & collaborating with our team, clients, potential clients, & investors.

Responsibilities:

  • Manage the calendars of Executive Team members with a high level of detail coordinating, prioritizing daily tasks.
  • Arrange complex & detailed travel plans.
  • Process Expense reports.
  • Manage logistics for meetings & other company events as needed.
  • Format information for internal & external communication such as, memos, emails, presentations, & reports.
  • Help move along deliverables, facilitate special requests, & contribute/execute on last-minute ideas.
  • Handle occasional personal tasks during the workday (ie. ordering lunch) to ensure that the executive is supported & can remain laser-focused on the business.
  • Take the initiative to improve operations & office conditions throughout the day. 
  • Work as part of the larger facilities & administration team.
  • Display leadership throughout the office effectively setting the bar for other administrative/operations team members as well as all members of our organization.

Requirements:

  • Undergraduate college degree.
  • Prior experience as an Executive Assistant working with C-suite level members.
  • Proficient using Microsoft Office (Word, Outlook, Excel, & PowerPoint).
  • Excellent written, verbal, & interpersonal communication skills.
  • Track record of managing schedules & processes in a fast-paced environment.
  • Comfort operating within a dynamic environment & executing in situations where paths are uncharted.
  • Ability & willingness to provide executive support beyond the scope of a typical workday.

 

iCapital Network is proud to be an Equal Employment Opportunity & Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

 
 
 
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