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Vayner Media // social-first digital shop
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VaynerMedia is a contemporary global creative & media agency with an expertise in driving relevance for clients & delivering impactful business results. The independently-owned agency was founded in 2009 & has offices in New York, Los Angeles, London, Singapore & Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards & The Webby Awards. It is part of the VaynerX family of companies. 

VaynerMedia is looking for a seasoned, detail-oriented, & highly organized person to join the team as a Project Manager.

We are currently looking for a Project Manager to be part of our fast-paced, collaborative, innovative social-first digital agency.

The task at hand?

  • Lead & manage all internal cross-functional teams during the project lifecycle for all Brand projects. This includes brand creative, social content, digital content, digital builds, & events.
  • Liaise with finance, operations & legal teams on project & client needs
  • Communicate directly with clients around budget, timelines, process & deliverables.
  • Lead & schedule necessary project-related meetings such as kickoffs, brainstorms, & deliverable reviews
  • Responsible for Scope of Work task, timeline, & budget development
  • Provide mentorship to junior members of the team
  • Responsible for all vendor agreements & other contract documents.
  • Report to the Account S/VPs on resourcing, budgeting, & revenue realization

The ideal candidate has:

  • 3-5 years of experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the digital space
  • Budget development & contract (SOW) writing experience
  • Strong communication skills
  • A strong understanding of agency processes, including creative production, paid media & digital builds - interest in optimizing those processes is a strong plus
  • A cool, calm & collected approach to problem solving
  • Ability to thrive in a fast-paced, high-pressure environment
  • Strong self-awareness & people-management skills
  • Understanding of relevant social media platforms & their requirements
    • Collaborate with Client Service partners on project planning to meet client goals
    • Develop initial cost estimates for executions given project knowns, assumptions, t creation for incremental projects
    • Write Statement of Work based on project requirements, Client requirements, project plan, & larger executional context
    • Schedule development for projects given client needs, current projects & various processes
    • Work with DPM or VP to develop or customize any project-specific projects or needs
    • Be client-facing to speak to budget, timing, resource & process considerations
  • Project Execution
    • Budget management, including review of actual hours & expenses, against timeline;
    • Scope tracking (timing, deliverables); if a change occurs, planning what can be done in scope & what cant
    • Schedule management, ensuring inter-departmental teams know timing for meetings, milestones, deliverables & completion
    • Collaborate with Creative team leads to manage team tasks, next steps, bandwidth, & needed resources
    • Collaborate with producers to build & manage holistic budgets & timelines that will meet production needs for an ask as creative is developed
    • Work with agency specialty departments (in/strat, smart, tech, etc), on budget, timing & task management to ensure their inputs & outputs on a project are aligned with larger timing & milestone needs
    • Traffic deliverables to Client and/or Client Service team
  • Project Wrap
    • Ensure all working & final project assets are consolidated in appropriate folders on the server; all shared documents are in one folder on Drive; all contracts are signed & on box
    • Sign off on project expenses from Finance
    • Ensure all time has been put against a job with Biz Ops
    • Ensure all project wrap documents are done by appropriate team members (completion reports)
  • Agency Business Support
    • Understand larger business implications of project & retainer work, & support DPM, CS leads & Biz Ops to make informed financial & staffing decision based on current & projected work
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