Curious about what its like to work at the worlds number 1 discovery platform as an Office & Travel Coordinator? Were glad you asked!

What is the key purpose of an Office & Travel Coordinator? 

At Taboola, we take our employees happiness seriously, & our office management team is a big part of that happiness. Reporting to the Regional Workplace & Experience Manager, the Office & Travel Coordinator will work on a team of amazing individuals that support our NYC headquarters of approximately 260 (and counting!) Taboolars. Youll deliver excellent customer service while managing all day-to-day operations, maintain & organize our work environment, & create a place where employees can be productive & enjoy themselves. 

What skills & qualifications do I need?

For this role it is essential that you have:

• 1-3+ years of experience as an office coordinator in a tech environment

• Experience building relationships with a range of internal departments (e.g., finance, human resources, executive teams) 

• Proven track record in sourcing & negotiating with vendors

• Hands-on mentality, belief that no task is too big or too small while prioritizing a wide variety of requests

• Passion for tackling issues in the moment & anticipating future needs, a creative & outgoing nature, & a get-it-done mindset 

• Can comfortably lift 15-20 lb items for office maintenance purposes 

 What will I be doing on a day-to-day basis?

• Support office operations & employee experience initiatives for Taboola offices in New York, Chicago, Atlanta, So Paulo, & Mexico City

• Be the face of Taboola- a welcoming point of contact for employees, clients, & visitors on a wide range of requests at the reception desk

• Keep the office running smoothly & maintain inventory of all supplies, & our fully-stocked kitchen by building strong relationships with vendors including caterers, snack & beverage suppliers, & organize weekly kitchen orders

• Communicate with janitorial staff on a daily basis to ensure expectations for office, kitchen, happy hours, & events are met

• Partner with building maintenance & security personnel to ensure that office needs are being met in regards to safety, guests, & traffic

• Oversee travel arrangements of individuals & groups in the America & LatAm regions, including flights, accommodation & ground transportation, enforce Travel Policy implementation, optimize hotel bookings & contracts to ensure the best rates.

• Oversee administration budget, ensure all finances are kept up to date & expenses are properly allocated. Working closely with the finance department to reconcile office expenses & create POs. 

• Manage ad hoc projects & events, ranging from weekly lunches, happy hours, supporting DEI initiatives, region touchpoints & annual summer/winter parties

Why Taboola?

• If you ask our employees what they love about Taboola they will tell you that here they are able to discover their best professional self, explore where they can grow to, & learn from & together with smart & talented people.

• We work with some of the biggest names in the business. Our publisher partners include Yahoo, Conde Nast, BuzzFeed, Fox Sports, NBCU, ESPN, CBS, & E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia & Honda.

• Taboola NY offers generous health, medical & dental coverage, 401k matching, a fully-stocked kitchen, & various gym partnerships. 

Sounds good, how do I apply?

Its easy, submit your CV by clicking the Apply button below. 

Taboola is an equal opportunity employer & we value diversity in all forms. We are committed to creating an inclusive environment for all employees & believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, & business need.

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