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The Company

Welcome to Aetion! Since our debut in 2013, we have grown into one of the countrys leading science-driven technology companies using real-world evidence to provide innovative healthcare solutions.

We achieve this with our Aetion Evidence Platform, a software platform used to evaluate the safety, effectiveness & value of medications, delivering better outcomes to patients, medical professionals & clients.  Weve partnered with top biopharma companies & are backed by leading venture capital firms to help further expand our research & product line.

To continue our mission to transform healthcare, were assembling a team of talented individuals who know how to work collaboratively & authentically, to innovate & think transformation, not status quo. 

If thats you, wed love to hear from you.

Description

Aetion is seeking an Operations Associate, Scientific Research & Strategy (SRS) to support the planning & execution of the CSOs top priorities. The Associate will contribute to Aetion by ensuring that the CSOs time is organized efficiently & productively. This position requires strategic thinking, relentless prioritization, & constant & proactive identification of support needs in an ever-changing environment. The Associate is someone who is highly organized, detail-oriented, personable, & able to think bigger picture. 

Responsibilities 

Administrative

  • Calendaring meetings | Work with internal & external stakeholders to calendar meetings; Maintain meetings & daily schedules in a proactive, forward-thinking fashion; continuously look for ways to optimize scheduling
  • Travel | Support trip planning, book agreed-upon travel & accommodations
  • Meeting locations | Book appropriate internal & external meeting locations
  • Hours & Expenses | Track & report the CSOs hours & expenses
  • Email management | Filter & prioritize emails
  • CV management | Regularly update CSOs CV 

Executive briefing

  • Meeting prep | Ensure there is proper meeting preparation; research companies, participants, locations, & other aspects as necessary in advance of key internal & external meetings 
  • Daily & weekly preparation | Prepare a day ahead document for the CSO daily; Prepare the first draft of the CSOs week ahead dashboard
  • Maximize calendar efficiencies | Track priorities & align time requests to keep the CSO focused on high-leverage activities

Project support 

  • Task tracking | Support Research Operations Lead in following up on status of items that the Scientific Research & Strategy (SRS) is tracking 
  • Document editing | Review & formatting drafts of decks & documents as needed
  • Meeting minutes | Record, organize, & summarize key takeaways & action items

Chief Science Office Team Administrative Support

  • Coordinate with other functions to enable efficient team operations & key team initiatives/projects
  • Plan & execute team meetings & events, including scheduling, agenda, logistics, content creation
  • Draft & prepare team communications (e.g., internal announcements)
  • Develop knowledge/content management system
  • Implement & maintain clear folder structure to meet teams evolving needs
  • Proactively identify ways to improve team processes

Qualifications

  • Bachelors Degree 
  • 3-5 years of related experience
  • Ability to manage multiple, shifting priorities in high-demand, fast-paced environment
  • Focused & detailed-oriented approach to work. Must be comfortable working with staff at all levels of the organization including C-Suite
  • An intuitive & proactive mindset; able to stay a step ahead at all times
  • Strong relationship building/interpersonal skills
  • Comfortable with ongoing change & working in the grey areas
  • Excellent oral, written communication skills; strong interpersonal skills 
  • Ability to exercise good judgment, handle sensitive information, & continuously prioritize
  • Strategic thinking & EQ

About Aetion

  • Lead at all levels Aetion is a diverse workforce of scientific thought leaders & technological innovators coming together with a vision to dramatically improve the Healthcare industry.  Aetion supports & maintains a presence in organizations such as ISPOR, ISPE, ASHP, & HIMSS
  • Located in three cities We have offices located in Midtown Manhattan near Penn Station, Boston's financial district, & Los Angeles. All locations are accessible by various forms of public transportation.
  • Social & energetic offices with a modern layout, & a giant kitchen & eating/social area. We have an open floor plan with an abundance of conference rooms, designed for impromptu collaboration, company gatherings, & industry meetups & events. 
  • Great perks We offer competitive salaries, top-of-the-line benefits, company ownership stock options, 4% 401(k) match, & unlimited PTO.
  • Awards Aetion is the recipient of numerous prestigious awards: 

Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great & inclusive place to work. To that end, we strive to recruit & maintain a workforce that meaningfully represents the diverse & culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

 
 
 
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