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Medidata Solutions specializes in developing & marketing cloud-based platform of applications.
 
New York, New York    Posted: Wednesday, January 09, 2019
 
   
 
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JOB DETAILS
 

Our Industry: Where we play
We sit at the intersection of technology & Life Sciences industries. Humbly, we’ve been told that we
are the leader in application software for the clinical development process, tackling real-world problems
and making a real difference in the lives of patients everywhere. With the current transformation in the
life sciences industry, we are at the forefront of providing an advanced clinical development platform for
our clients to further improve the accuracy, timeliness & ease of the data collection process. That
means better treatments can reach waiting patients sooner. We are publicly traded (MDSO) with over
500 customers, customer retention rates above 99%, & the experience of supporting more than 10,000
clinical trials. We are still led by Co-founders, Tarek Sherif & Glen de Vries, & have global operations
in US, Europe & Asia.
Your Mission:
Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing
administrative duties of advanced degrees of complexity for the assigned Executive. The EAs have
customary responsibilities such as managing correspondence which is often of a confidential nature,
preparing research, screening incoming phone calls & mail, communication on behalf of the Executive,
and acting as the "gatekeeper;" as well as handling more complicated special projects such as
coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute
understanding of the Executives’ work style & requirements, & to utilize this understanding to decide
which scheduled events, meetings, & requests are most appropriate for allocation of the Executive's
time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those
tasks with minimal disruption to the Executive, to actively listen & resolve problems, & to anticipate
and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to
conform to the highest standards of performance, dependability, & professionalism.
Your Commitments:
Provide routine assistance to the Executives which includes, but is not limited to: Executive
correspondence, electronic filing, creating & updating Contacts, & other logistical support
needs of the Executives
Create & maintain an inventory of critical path projects & high-priority business
development activities
Maintain calendar for the Executive using electronic calendaring system
Regularly organize meetings, appointments, conferences, & calls with both internal and
external business partners
Coordinate complex meetings, assist in the design & preparation of presentations & other
meeting materials
Maintain contact with Executives via company-issued mobile device
Arrange travel, prepare itineraries including air & ground transportation, hotel reservations,
out of town dining, & car rentals
Prepare Executive expense reports & process Executive charge card reconciliation
Create & maintain spreadsheet files.
Your Competencies:
Superior verbal & written communication skills
Exercises discretion & sound judgment; maintains confidentiality
Excellent organizational & time management skills
Proficiency in Google Apps (Gmail, Office Apps) & Microsoft Office Suite
Dependable, punctual, follows instructions, responds to management direction & solicits
feedback to improve performance
Ability to work independently & proactively; demonstrates initiative
Ability to make professional decisions based in accumulated knowledge of position
responsibilities
Demonstrates accuracy & thoroughness; monitors own work to ensure quality
Ability to multi-task effectively
Strong interpersonal skills, ability to work in a team environment when required; high degree of
tact
Commitment to excellence
Your Education & Experience:
Minimum of 3 years’ experience as an Executive Assistant, Assistant to a C-level Executive, or
Office Manager.
Our Culture: Who we are
We know that creativity doesn't happen on-demand. Developing cutting-edge cloud technology takes
great minds & talented people working together in a collaborative environment. That is why we are
committed to fostering an innovative, agile company culture. We encourage our teams to come together
and experiment with new concepts, research new approaches & test out new technologies. We believe
that being part of our team will make a difference in the world.
Our Mission: Powering smarter treatments & healthier people.
Our Vision: To be the most innovative cloud company in Life Sciences.
Our Principles: Integrity, Partnership, Inventiveness, Humility, Nimbleness, Tenacity, Inclusiveness,
and Caring.
Our Leadership Drivers:
THINK: Inspires purpose, articulates strategy, & simplifies complexity
TEAM: Communicates effectively, builds relationships & collaborates with others
DO: Plans ahead, scales for growth, ensures accountability
LEARN: Self-aware, values difference, strives to learn
TEACH: Inspires work, coaches others, builds teams
Medidata Solutions is an Equal Opportunity Employer. Medidata Solutions provides equal employment opportunities to all employees and
applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or status as a
veteran. Medidata Solutions complies with applicable state & local laws governing non-discrimination in employment in every location in
which the company has facilities.

 
 
 
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