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Convene is the network of meeting, event & conference venues.
 
Product, Full Time    New York City (Manhattan)    Posted: Wednesday, December 19, 2018
 
   
 
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JOB DETAILS
 

Production Specialist (Events)

Who we are:

At Convene, we're building a company that embraces visible & invisible diversity, encourages healthy integration of personal goals & professional development, & fosters community. Our team's evolution, values & culture have been at the forefront of what we do since our founding. With the meetings & office market growing rapidly & showing no signs of stopping, we are constantly evolving & growing our offerings from hosting meetings & events to providing a full suite of offerings for flexible co-working spaces.

What youll do:

As a Production Specialist you will be a member of the Production & Management Teams. In this role, you will plan & coordinate multiple small to mid-size events & support the day-to-day operations on-site. Production Specialists also support the work of the operations staff, serve as the liaison between facility users & the facility staff, service providers, & other stakeholders, & are active in the profitable management of concession operations. We need someone with strong communication skills, both written & verbal, that can ensure effective communication between clients & production, as well as someone with strong attention to detail & team work skills. You will need to be service-minded & client focused, with the ability to determine our clients needs & propose creative solutions.

  • Serve as liaison between client & operations
  • Effectively communicates both verbally & written, with all level of associates, clients, & all Convene departments in an attentive, friendly, courteous, service-oriented manner
  • Comply with Convene regulations to encourage safe & efficient conference center operations
  • Work closely with the Sales Department to prepare pre-program cost estimates
  • Assist Production Managers in getting clients through the contract phase
  • Determine program needs & conduct client site visits
  • Profitably manage Convenes provided services
  • Responsible for supporting the Production Managers with creation & distribution of PEOs (Program Execution Orders) & program diagrams
  • Responsible for maintaining Convene registration desk: greeting & checking clients in
  • Completion of all participant security badges
  • Work in conjunction with building manager & building security
  • Conduct daily site inspections of all conference center areas for cleanliness & maintenance
  • Assist clients & participants with any requests day of program
  • Create final invoices & collect program balances
  • Maximize efforts toward productivity, identify problem areas & assist in implementing solutions
  • Attend weekly production meeting & daily PEO meetings
  • Responsible for printing daily menus & signage for each program
  • Responsible for shipping, receiving, & storage of program materials
  • Conducts administrative support when necessary
  • Perform additional duties as requested by Production Manager and/or General Manager
  • Employ customer service & interpersonal skills aligned with Convene Core Values, GRIT
  • Maintain regular attendance in compliance with Convene standards, as required by scheduling, which will vary according to the needs of the conference center

What we look for:

  • Minimum High School graduate/GED
  • Minimum 2 years hospitality experience
  • Ability to effectively build relationships with clients
  • Ability to work well with other team members
  • Customer focused & client serving
  • Strong attention to detail & professionalism
  • Flexible & long hours sometimes required.
  • Move, lift, carry, push, pull & place objects weighing less than or equal to 25 pounds without assistance
  • Reach overheard & below the knees, including bending, twisting, pulling, & stooping
  • Stand, sit, or walk for an extended period of time

About Convene:

At Convene, were changing the way the world works by transforming the way businesses work. By partnering with the largest landlords in commercial real estate, we design & service the next generation office building one that feels more like a full-service, lifestyle hotel. Our integrated workplace-as-a-service platform gives building tenants & enterprise clients access to a growing network of premium meeting & event spaces, flexible workspaces, hospitality services, & curated experiences for users, all connected by Convenes proprietary technology platform.

  • Founded in 2009
  • Locations in New York City, Boston, Philadelphia, Washington, D.C., & Los Angeles; Opening in Chicago in 2018 & plans to expand globally
  • Launched Convene Workplace in 2017
  • Ranked #11 Workplace in New York in 2017 by Fortune Magazine
  • Ranked #30 in 2017 LinkedIn Annual List of Industry Disruptors
  • 2018 Great Places to Work US
  • 2018 Fortune Magazine Best Workplaces NY

In everything we do, we strive to put the people we do it for first. This starts internally: we believe our values drive behaviors to create culture. Together were building a culture that embraces diversity & learning, humility & gratitude. At the same time, we try not to take ourselves too seriously & strive for a healthy integration between work & personal pursuits.

Benefits you can expect as a Convene employee:

  • Generous, flexible PTO & family leave
  • Generous professional development policy that includes funds earmarked for each employee's discretionary professional growthHave a conference you want to attend? A class you want to take? If it's helping take your career to the next level, we support it. Each employee is required to have 65 hours of learning per year
  • Excellent health coverage for team members & their families
  • Supportive work environment & a leader who is focused on your professional growth
  • Company events that highlight our team's passions & hobbies
  • Healthy snacks

Convene is committed to building an inclusive & diverse workforce. We are an Equal Opportunity Employer & welcome people from all backgrounds, experiences, abilities & perspectives.

 
 
 
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