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Hachette Book Group is a division of Hachette Livre, the 2nd-largest publisher in world.
 
New York, New York    Posted: Wednesday, January 09, 2019
 
   
 
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JOB DETAILS
 

SUMMARY:

The Administrative Assistant will be responsible for providing support to various corporate teams & executives, reporting into the SVP, Corporate Communications, VP, Director of Marketing Strategy, & VP, Operations Planning & Corporate Facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Create & maintain Contracts, Uniflow, WB Mason, & COI databases
  • Audit incoming invoices from vendors to ensure contact pricing is adhered to, process other department invoices as needed
  • Run various reports on high spend areas to identify opportunities for savings/leverage procurement deals
  • Handle monthly T&E reports & assist with invoice cording/electronic filling  
  • Meeting assistance including scheduling, coordinating agenda/ materials, & circulating minutes
  • Order & ship book donations & handle check requests for donations
  • Support Communications team at monthly Third Thursday events
  • Various other duties as assigned including but not limited to: filing, vendor history maintenance, assisting with special projects or events, ordering lunch for meetings, etc.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

  • Prior administrative assistance in busy executive office and/or prior PR/marketing experience preferred
  • Strong interest in book publishing
  • Ability to multi-task & manage tasks effectively
  • Strong attention to detail & organizational skills
  • Strong communication (verbal & written) & customer service skills
  • Must have an ability to learn different computer systems/databases easily & have strong knowledge of Microsoft Office Suite (Word, Excel, & PowerPoint).
  • Ability to work effectively as a team member & to partner with colleagues in multiple departments with varied roles

 
 
 
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