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The Position:

First Look Media is seeking a highly organized Executive Assistant, Legal & Business Affairs to provide calendar, expense support & administrative duties for the Vice President - Law. The ideal candidate will be proactive & anticipatory in approach, possess excellent judgment, pay a high attention to detail, exemplify an energetic, poised, & positive demeanor, & demonstrate the ability to balance multiple priorities. 


  • Plan, coordinate, & ensure that the VP's schedule is effectively constructed with an eye to supporting expressed priorities. 
  • Work closely with the VP to keep her well-informed of upcoming commitments & responsibilities, following up appropriately.
  • Work with the VP & the rest of the legal department on the continued evolution of the groups tracking processes.
  • Handle basic administrative duties: travel, expense reports, creation & maintenance of documents.
  • Assist in coordinating the agenda of senior management team meetings & off-sites, & all staff meeting.
  • Manage external contacts; proactively understanding who they are, who the primary contacts are, & keeping track of periodic communication needed for primary contacts.
  • Other appropriately related projects/duties as assigned

Background & Qualifications:

  • Bachelor's Degree or similar work experience with at least 1-2 years administrative exposure, preferably in the media/entertainment industry
  • Excellent organizational skills that reflect the ability to perform & prioritize multiple tasks seamlessly with excellent attention to detail. 
  • Strong sense of teamwork.
  • Ability to operate independently & remotely from a supervisor. 
  • Advanced skills in Microsoft Office, including Word, PowerPoint & Excel.
  • Proficient with technology including mobile devices.
  • High level of professionalism & demonstrated ability to handle confidential information accordingly is crucial in this role.


First Look Media is a new-model media company devoted to supporting independent voices, from fearless investigative journalism & documentary filmmaking to smart, provocative entertainment. Launched in 2013 by eBay founder & philanthropist Pierre Omidyar, FLM was founded on the fundamental belief that freedom of expression & of the press, & the power of storytelling, are vital to both a vibrant culture & a thriving democracy.

We are an Equal Opportunity Employer--people of color, people with disabilities, women, & LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, & to supporting our staff with ongoing career development opportunities.

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