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  Company Description

As the world's leader in digital payments technology, Visa's mission is to connect the world through the most creative, reliable & secure payment network - enabling individuals, businesses, & economies to thrive. Our advanced global processing network, VisaNet, provides secure & reliable payments around the world, & is capable of handling more than 65,000 transaction messages a second. The company's dedication to innovation drives the rapid growth of connected commerce on any device, & fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network & scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, & be part of an inclusive & diverse workplace. We are a global team of disruptors, trailblazers, innovators & risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, & doing meaningful work that brings financial literacy & digital commerce to millions of unbanked & underserved consumers.

You're an Individual. We're the team for you. Together, let's transform the way the world pays

Job Description

Visa is searching for an experienced Executive Administrator to provide on-site support to the Chief Brand & Innovation officer who oversees a geographically dispersed marketing team. This is an exciting position for an experienced administrative & planning professional, looking to develop their capabilities, working in a dynamic, fast-paced environment, within a global company. The role is accountable for the smooth operations of the SVP & the Global Brand team & works closely with a broad group of global contacts, both internal & external to Visa.

The Executive Administrator needs to demonstrate a high client orientation, executive presence, & effective communication. This role requires a proactive self-starter who can work independently & anticipate client needs & will work on both admin work as well as special projects.

Qualifications

Basic

  • Bachelor's Degree or 2-3 years of work experience in fast moving environment.

Preferred Qualifications

  • Bachelor's degreeor 2-5 or more years working as an Executive Administrator or Executive Assistant, plus project management experience in a fast moving global environment
  • You are a team player with a positive, can-do attitude & you are passionate about your work & going the extra mile
  • You are highly organized with strong multi-tasking skills
  • You demonstrate excellent communication skills including exceptional judgment & discretion regarding information, which may be confidential, material and/or non-public
  • You have strong attention to detail
  • You have strong proficiency in Microsoft Office
  • Able to manage multiple projects effectively
  • Manage & track expenses
Additional Information

Executive Administration Responsibilities

  • Provide executive level administrative support, including managing multiple executive calendars in parallel, booking & managing executive travel plans, expense reports using Visa tools for expense & purchase management & preparing for meetings for Chief Brand & Innovation Marketing Officer.
  • Establish & maintain effective & cooperative professional relationships with internal & external business partners, including several levels of management, Visa employees & Visa clients.
  • Plan onsite & offsite team meetings & events, including coordinating conference room set-up, catering, A/V, & logistical arrangements, & providing occasional on-location support for team activities such as group meetings & team outings.
  • Support executive communication of Chief Brand & Innovation Marketing Officer to team & stakeholders & support weekly direct reports meetings, with agenda management & notes.
  • Provide support for reports, projects & initiatives as requested.
  • Assist with team travel arrangements as requested.
  • Assist with space management, workspace move requests & submit facilities work orders.
  • Be responsive to reasonable requests for off-hours work, email & messages follow-up.

Project Coordinator

  • Visa Everywhere Shop: provide support to Everywhere Shop lead, for merchandise selection, budget, annual planning, quarterly refreshes for the onsite store, twice annual in person sales & all future events & renovations.
  • Onboarding: Provide support as needed for all new team members, helping as needed with recruiting, interviewing, creating onboarding documents, & post-hire support. Assist with onboarding new Global M&C employees including set up of workstation, technology & onboarding checklist.
  • Project Management: Manage our internal mentorship program, including twice annual matching cycles, quarterly communications & a yearly event, & provide project management/coordination support as needed on projects for the Strategy & Planning team.
  • Document Maintenance: Support requirements for functional documentation, record keeping, & other needs to support Audit & Compliance requirements.
  • Travel Budget tracking: Lead process for S&P team to collect travel requests, run monthly reports & manage the team travel budget.
  • Organization Chart Updates: Lead process for team to ensure org charts are updated monthly
  • Events Support: Participate in the planning & execution of quarterly all-staff meetings & employee engagement events, including coordinating all logistics.

Physical Requirements

This position will be performed in an office setting.The position will require the incumbent to sit & stand at a desk, communicate in person & by telephone, frequently operate standard office equipment (phones & computers), reach with hands & arms, & bend or lift up to 25 pounds.

Travel Requirements

The incumbent may be required to travel 0-10%.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines & applicable local law.

 
 
 
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