About BuzzFeed

BuzzFeed (Ticker: BZFD) is home to the best of the internet. Across food, news, pop culture & commerce, our brands drive conversation & inspire what audiences watch, read, buy, & obsess over next. Born on the internet in 2006, BuzzFeed is committed to making it better: providing trusted, quality, brand-safe news & entertainment to hundreds of millions of people; making content on the internet more inclusive, empathetic, & creative; & inspiring our audience to live better lives. We'll continue to recruit the best founders & creators to join us in this mission, with more additions like Complex Networks & HuffPost to come.

Business Area: Administration
Job Category: Executives
Salary: 65,000-75,000 USD
Union Status: Non Union 

The Role

BuzzFeed is currently seeking an experienced & passionate Executive Assistant to support two to three executive leaders. The ideal candidate will be a service-oriented, self-starting, proactive, highly responsible & an organized go-getter with an enthusiastic attitude. 

The position is a hybrid role based in our NYC midtown office.

We offer competitive compensation, benefits & an employee stock option program.  Not to mention a super collaborative work environment & the potential for career growth, as BuzzFeed is a strong supporter of internal mobility.

You Will

• Provide high-level administrative support for two of the organizations leadership team based in New York
• Expenses - Prepare on behalf of SVPs & facilitate approvals for direct reports 
• Invoices - Process invoices for various vendors & in accordance with contract terms
• Calendar coordination & meeting set up, including sharing relevant documents in advance of meetings
• Assist with following up on items post meetings - circling back with teams / individuals where a deliverable is required
• Help coordinate big deliverables & projects that are needed from the leads 
• Coordinate travel bookings & itineraries as needed
• Manage event sponsorships on occasion
• Keep track of industry events
• Coordinate Training Sessions as needed in conjunction with other stakeholders
• Coordinate onsite/offsite executive meetings

You Have

• Significant career level experience 2-4+ years as an Executive Assistant or personal assistant
• Strong interest in administrative duties
• Proficient in Google Apps & MS Office, including Word, Excel & PowerPoint; Apple products including Keynote
• Experience with expense applications such as Concur
• Excellent written & verbal communication skills
• Strong attention to detail
• Ability to multitask in an ever-changing, fast paced environment as well as work cross-functionally across teams
• Ability to treat highly confidential information with care & discretion
• Work with a high degree of accuracy, independence & thinking ahead to anticipate needs
• Occasional travel to other offices & offsites when needed

Life at BuzzFeed

We celebrate inclusion & are committed to equal opportunity employment. We are  proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, & will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category.

You can expect:

• A supportive, inclusive atmosphere on a team that values your contributions
• Opportunities for personal & professional growth through work experience, offerings from our in-house Learning @ BuzzFeed team, our Employee Resource Groups, & more
• An attractive & equitable compensation package, including salary & stock options.
• A generous benefits program featuring paid time off, unlimited sick time, comprehensive medical benefits, a family leave policy, access to mental health platforms, retirement plans, gym & wellness discounts, & much more.

We want all employees to feel safe & comfortable when they engage in any in-person meetings, when visiting the office, or when working from an offsite production or meeting location. As part of this commitment to health & safety, BuzzFeed requires COVID-19 vaccines for current U.S. employees, including all newly hired employees. Requests for accommodation per applicable law for health and/or religious reasons will be considered. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

Note: BuzzFeed offers remote/flexible work (unless specified to be required to be in-person) & open to hiring remote candidates who are residents in the following states: CA, CO, CT, DC, DE, FL, GA, HI, IL, KY, MA, MD, ME, MI, MN, MS, MT, NC, NH, NJ, NM, NY, OH, OR, PA, TX, VA, WA, & WV. For non sales roles, we can also hire in AK, AR, AZ, ID, KS, MO, ND, SC, & VT.