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Fanatics // officially licensed sports merchandise
New York - New York    Posted: Thursday, April 21, 2022
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About the Team
Fanatics Collectibles is a new company working at the intersection of collectibles & technology. Backed by some of the best investors, sports properties & operators in the world, we are integrating with Fanatics' global digital sports platform - which includes 900 sports relationships & more than 81 million reachable fans - to reimagine the collectibles business for the 21st century.

The Executive Assistant will provide high-level administrative support to the COO of Fanatics Collectibles based in NY or east coast -remote. This position will be a proactive thought partner & manage the COO's time in a fast-paced, high volume, dynamic environment.  This role also provides critical support creating meeting collateral including PowerPoint presentations, provide project management support & be involved in building relationships with internal & external stakeholders to help scale a growing start-up.

What you'll do...
·       Coordinate scheduling & calendar management, as well as management of content & flow of information to executives
·       Manage & coordinate executives' travel & travel-related activities, including expense reports
·       Organize staff & business meetings
·       Act as the point of contact among internal & external stakeholders
·       Provides high-level administrative support & assistance to the COO, Fanatics Collectibles & support to his senior staff members as needed
·       Schedule meetings on behalf of executives, with internal stakeholders & external vendors & partners  
·       Arranges domestic & international travel including; flights, rental cars, hotels & car services (where required)
·       Prepare presentation decks in PowerPoint & project manage new initiatives as needed
·       Complete monthly expense reports for all supported executives
·       Performs other tasks as needed such as assisting with department wide initiatives & events
·       Performs administrative tasks including drafting letters, memos, invoices, reports, & other documents for senior staff
·       Performs other related duties as assigned
Who you are…
·       4+ years supporting executives or management consultants in an administrative capacity
·       Understands priorities & exercises sound judgment to make appropriate trade-offs
·       Must have strong business acumen, be well-organized, have great time management skills & ability to multi-task within a dynamic, start-up culture
·       Can maintain professionalism & strict confidentiality with all materials, & exercise discretion when interfacing with the business
·       Proficient in the Microsoft Office Suite & Google Workspace

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