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As the Workplace Experience Manager at Vimeo, you are responsible for supporting an office environment that enables Vimeo employees to do their best work. You are often the point of contact for employees, visitors & clients, & should have a passion for customer service, an upbeat attitude, & a professional, personable demeanor. The ideal candidate has impeccable organizational skills, an ideator, is a creative problem-solver, & will thrive juggling multiple tasks & priorities in a fast-paced work environment. If you are a detail-oriented, energetic people person, then this is a great opportunity for you.

What youll do:  

  • Act as main point of contact for employees regarding office needs, in office 4-5 days a week
  • Office lead for all relevant cultural & office events (e.g., Pride Month, celebrations, Womens Day, to just name a few)
  • Project manages Life@Vimeo events
  • Primary facilities point of contact for Vimeo; partner with the Building team (coordinate cleaning services, maintenance, etc.)  Also responsible for stocking supplies, including snacks & hosting office happy hours!
  • Leads partnership with our swag vendor
  • Greet visitors & communicate with employees about guest & interviewee arrivals; requires being present at the reception desk a majority of the time.
  • Ensure new hires are set up for success, preparing their workstation & supporting them during the onboarding process
  • Work with members of the HR team to develop office policies & procedures, & ensure they are implemented appropriately
  • Support office-related communications, directing employees when necessary
  • Track office supply inventory & order supplies when needed
  • Assist with office layout planning & office moves, & identify & design opportunities for office management improvements.
  • Partner with Vimeos IT team to ensure office & individual employee IT needs are met
  • Coordinate & manage office events
  • Liaise with building & facilities manager regarding office needs & issues as they arise
  • Manage all incoming / outgoing mail & packages as well as badge creation support 

Skills & knowledge you should possess: 

  • 4+ years experience in reception, facilities or office administration
  • Embodies Vimeos principles
  • Ability to learn names, faces, & processes quickly
  • Strong proactive communication, articulate speaker
  • Proven positive attitude & ability to interact with all levels of the business
  • Ability to solve problems autonomously, knowing when to ask for help or bubble up issues
  • Excellent project management skills
  • Impeccable organizational skills & a keen eye for detail
  • Experience coordinating & managing events
  • Knowledge of G-Suite applications a plus


Vimeo (NASDAQ: VMEO) is the worlds leading all-in-one video software solution. Our platform enables any professional, team, & organization to unlock the power of video to create, collaborate & communicate. We proudly serve our growing community of over 260 million users from creatives to entrepreneurs to the worlds largest companies.

Vimeo is headquartered in New York City with offices around the world. At Vimeo, we believe our impact is greatest when our workforce of passionate, dedicated people, represents our diverse & global community. Were proud to be an equal opportunity employer where diversity, equity, & inclusion is championed in how we build our products, develop our leaders, & strengthen our culture.

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