As the world's leader in digital payments technology, Visa's mission is to connect the world through the most creative, reliable & secure payment network - enabling individuals, businesses, & economies to thrive. Our advanced global processing network, VisaNet, provides secure & reliable payments around the world, & is capable of handling more than 65,000 transaction messages a second. The company's dedication to innovation drives the rapid growth of connected commerce on any device, & fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network & scale to reshape the future of commerce.
At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, & be part of an inclusive & diverse workplace. We are a global team of disruptors, trailblazers, innovators & risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, & doing meaningful work that brings financial literacy & digital commerce to millions of unbanked & underserved consumers.
You're an Individual. We're the team for you. Together, let's transform the way the world pays.
This role reports into our SVP of Global Government Engagement along with ancillary support for the entire Government Engagement team.
Sr. Executive Administration Responsibilities
Provide executive level administrative support, including managing multiple executive calendars in parallel, booking & managing executive travel plans, using Visa tools for expense & purchase management & preparing for meetings
Establish & maintain effective & cooperative professional relationships with internal & external business partners, including several levels of management, Visa employees & Visa clients
Act as a liaison, problem solver, & facilitator across multiple time zones for an ambitious & energetic Government Engagement leadership team
Plan onsite & offsite team meetings & events, including coordinating conference room set-up, catering, A/V, & logistical arrangements, & providing occasional on-location support for team activities such as group meetings & team outings
Prepare & update PowerPoint presentations, Excel spreadsheets, & other documents
Provide support for reports, projects & initiatives as requested
Assist with team travel arrangements as requested
Be responsive to reasonable requests for off-hours work, email & messages follow-up
Team Support Responsibilities
Provide support for site management & for other senior leaders
Provide support for guests & visitors of the Government Engagement team
Coordinate on-boarding of new employees & contractors, & associated tracking
Assist with space management, workspace move requests & submit facilities work orders
Maintain common areas such as break rooms & meeting rooms tidy after use
Create purchase requisitions & assist staff with expense reporting & finance issues
Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, & updating distribution list
- 2 years of work experience with a Bachelor's Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)
5+ years of administrative experience required, A Bachelor's Degree (or equivalent combination of work & education experience) is preferred
Proficiency in managing multiple executive, including experience in managing executive calendars & organizing travel
Strong written & verbal communication skills, with the ability to communicate & collaborate effectively with clients, executive staff & team members
Track record of demonstrating excellent leadership & professional presence in working with others
Demonstrated strengths balancing & prioritizing from several team members, with attention to detail & proven ability to organize well
Interest & expertise in event planning and/or project coordination
Capable of working with discretion & tact in an environment exposed to a high level of sensitive & confidential information
Skilled in Microsoft Outlook, Word, Excel, PowerPoint, & SharePoint
Track record of creative problem solving, ability to work well collaboratively & maintain a professional work environment
Strong command of English language & grammar
Strong verbal & written communication skills & ability to communication effectively with all levels
Flexibility & a professional/approachable appearance & helpful demeanor
A positive, upbeat personality & excellent interpersonal communication skills
Experience working with highly confidential information
Ability to provide support outside of normal working hours
Ability to prioritize work, meet deadlines, achieve goals, & work under pressure in a dynamic & complex environment
Good judgement, common sense & attention to detail
All your information will be kept confidential according to EEO guidelines.
This position will be performed in an office setting. The position will require the incumbent to sit & stand at a desk, communicate in person & by telephone, frequently operate standard office equipment, such as telephones & computers, & reach with hands & arms.
This position requires the incumbent to be available during core business hours
This position requires the incumbent to travel for work 0-10%of the time.
No relocation or sponsorship for this role is available.