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Company Description

As the world's leader in digital payments technology, Visa's mission is to connect the world through the most creative, reliable & secure payment network - enabling individuals, businesses, & economies to thrive. Our advanced global processing network, VisaNet, provides secure & reliable payments around the world, & is capable of handling more than 65,000 transaction messages a second. The company's dedication to innovation drives the rapid growth of connected commerce on any device, & fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network & scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, & be part of an inclusive & diverse workplace. We are a global team of disruptors, trailblazers, innovators & risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, & doing meaningful work that brings financial literacy & digital commerce to millions of unbanked & underserved consumers.

You're an Individual. We're the team for you. Together, let's transform the way the world pays.

Job Description

This role reports into our SVP of Global Government Engagement along with ancillary support for the entire Government Engagement team.

Essential Functions:

Sr. Executive Administration Responsibilities

Provide executive level administrative support, including managing multiple executive calendars in parallel, booking & managing executive travel plans, using Visa tools for expense & purchase management & preparing for meetings

Establish & maintain effective & cooperative professional relationships with internal & external business partners, including several levels of management, Visa employees & Visa clients

Act as a liaison, problem solver, & facilitator across multiple time zones for an ambitious & energetic Government Engagement leadership team

Plan onsite & offsite team meetings & events, including coordinating conference room set-up, catering, A/V, & logistical arrangements, & providing occasional on-location support for team activities such as group meetings & team outings

Prepare & update PowerPoint presentations, Excel spreadsheets, & other documents

Provide support for reports, projects & initiatives as requested

Assist with team travel arrangements as requested

Be responsive to reasonable requests for off-hours work, email & messages follow-up

Team Support Responsibilities

Provide support for site management & for other senior leaders

Provide support for guests & visitors of the Government Engagement team

Coordinate on-boarding of new employees & contractors, & associated tracking

Assist with space management, workspace move requests & submit facilities work orders

Maintain common areas such as break rooms & meeting rooms tidy after use

Create purchase requisitions & assist staff with expense reporting & finance issues

Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, & updating distribution list

Qualifications

Basic:

  • 2 years of work experience with a Bachelor's Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)

Preferred:

5+ years of administrative experience required, A Bachelor's Degree (or equivalent combination of work & education experience) is preferred

Proficiency in managing multiple executive, including experience in managing executive calendars & organizing travel

Strong written & verbal communication skills, with the ability to communicate & collaborate effectively with clients, executive staff & team members

Track record of demonstrating excellent leadership & professional presence in working with others

Demonstrated strengths balancing & prioritizing from several team members, with attention to detail & proven ability to organize well

Interest & expertise in event planning and/or project coordination

Capable of working with discretion & tact in an environment exposed to a high level of sensitive & confidential information

Skilled in Microsoft Outlook, Word, Excel, PowerPoint, & SharePoint

Track record of creative problem solving, ability to work well collaboratively & maintain a professional work environment

Strong command of English language & grammar

Strong verbal & written communication skills & ability to communication effectively with all levels

Flexibility & a professional/approachable appearance & helpful demeanor

A positive, upbeat personality & excellent interpersonal communication skills

Experience working with highly confidential information

Ability to provide support outside of normal working hours

Ability to prioritize work, meet deadlines, achieve goals, & work under pressure in a dynamic & complex environment

Good judgement, common sense & attention to detail

Additional Information

All your information will be kept confidential according to EEO guidelines.

This position will be performed in an office setting. The position will require the incumbent to sit & stand at a desk, communicate in person & by telephone, frequently operate standard office equipment, such as telephones & computers, & reach with hands & arms.

This position requires the incumbent to be available during core business hours

This position requires the incumbent to travel for work 0-10%of the time.

No relocation or sponsorship for this role is available.

 
 
 
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