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Convene // conference & meeting spaces
New York City    Posted: Monday, June 06, 2022
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Were searching for an experienced, reliable, & task-oriented Executive Assistant for the Real Estate Team. The Executive Assistant will support senior executives & will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, & capable of managing their workload & prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a company thats growing quickly.

What Youll Do:

  • Support & work directly with the SVP/Head of Real Estate & the growing real estate leadership team
  • Coordinate executive communications: face to face meetings, calls, draft correspondence
  • Conduct online research, prepare internal & external documents for team members & industry partners
  • Arrange required travel & manage itineraries
  • Arrange meetings, speaking engagements, conferences, & team events
  • Maintain multidimensional complex calendar events & create highly effective & organized electronic filing system
  • Prioritize emails & receive incoming calls
  • Schedule department meetings & coordinate real estate calendar with the executive & board member teams
  • Operate with extreme confidentiality & discretion
  • Develop & sustain a high level of professionalism among staff & clientele

What We Look For: 

  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Understanding of commercial real estate preferred
  • Advanced Microsoft Office & Google Workspace skills, with the ability to become familiar with Convene-specific programs & software
  • Proficiency in collaboration & delegation of duties
  • Strong organizational, project management, & problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills & sense of humor
  • Friendly & professional demeanor
  • Genuine with high level of Integrity

Who We Are:

Convene is a premium work experience company that includes a network of 25+ meeting, event, & office locations, & Virtual & Hybrid Meetings products. Were creating premium, hospitality-driven, & tech-enabled meeting & event experiences through our proprietary technology platform & network of premium workplaces. Join us at the forefront of improving how people meet & work.

Were Here For You: 

At Convene, youll receive:

  • Excellent health coverage for you & your family 
  • Medical & insurance navigation support through Eden Health
  • Generous paid time off, including an extra day off for your birthday 
  • 401K plan with company matching
  • Professional development support 
  • Access to healthy meals & snacks at work (when in the office) 
  • A chance to be part of a dynamic, growing team 
  • The opportunity to have a significant impact on your team & the business in the work that you do 

We require all employees, regardless of location, to be fully vaccinated (including boosters, if eligible) against Covid-19 by the time they start, subject to any applicable accommodations. Therefore, if you were to join Convene, subject to any applicable accommodations, you would need to be fully vaccinated by your hire date to be eligible to start in the role. As a condition of employment, you would need to submit official COVID-19 vaccine documentation. Convene will consider & review reasonable accommodation requests based on medical or religious grounds for qualified candidates.

Convene is committed to building an inclusive & diverse workforce. We are an Equal Opportunity Employer & welcome people from all backgrounds, experiences, abilities & perspectives. #LI-AS1

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