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Role Description
Were seeking a highly adaptable, trustworthy, & resourceful Executive Assistant (EA) to provide direct, day-to-day support to the CEO of Dropbox. This is a dynamic, high-trust role that sits at the heart of the companys leadership operations.
This EA will play a key role in managing CEOs schedule, preparing him for meetings, orchestrating logistics, & coordinating internal & external communications. They will also serve as a critical link between the CEOs professional & personal spheresinterfacing with both internal teams & his personal staff to ensure smooth, consistent support across all domains.
While the role is based in the San Francisco Bay Area, it requires regular in-person presence at the Dropbox Studio in San Francisco & in Menlo Park (both on a planned & short-notice basis). Candidates must be comfortable with this level of flexibility & local travel.
Responsibilities
- Executive Support: Manage the CEOs calendar, appointments, & high-priority workflows with precision & discretion. Anticipate needs & act proactively.
- In-Person Readiness: Be available to work on-site in San Francisco or elsewhere in the Bay Area as needed, sometimes on short notice, to support meetings, prep, & logistics.
- Meeting Preparation & Follow-Up: Ensure CEO is fully briefed for all engagements. Coordinate agendas, collect materials, & track follow-ups across stakeholders.
- Event Planning: Plan & execute key events for the CEO, including internal offsites, dinners, customer sessions, & board-related gatherings. Coordinate directly & in collaboration with internal teams.
- Liaison to Personal Staff: Work closely with CEOs personal team (e.g., household staff, travel support) to coordinate calendars, logistics, & occasional personal requests that intersect with company events or travel.
- Security Coordination: Coordinate all security-related logistics for the CEO in collaboration with the executive protection team, including travel security, residential protocols (in collaboration with personal team), & event safety, ensuring seamless communication & confidentiality at all times.
- Information Management: Maintain smooth, confidential flow of communications & information between the CEO, internal teams, external partners, & board members.
- Logistics & Admin: Handle travel coordination, expense reporting, & executive logistics with attention to detail & an eye for operational efficiency.
Requirements
- Bachelor's Degree
- Experienced EA: 4-8 years of experience supporting a C-level executive or founder in a fast-paced, high-trust environment
- Exceptionally Organized: Calendar wizard with strong time management skills & a calm, deliberate approach to problem-solving
- Locally Present: Resides in or near the San Francisco Bay Area & can travel to the Dropbox Studio or other meeting spaces in the Bay Area frequently & with short notice
- Events-Oriented: Strong experience in event planningboth directly owning logistics & collaborating cross-functionally with comms, workplace, & people teams
- Strong Communicator: Poised & clear in both written & verbal communication. Comfortable interacting with internal execs & external VIPs alike
- Discreet & Reliable: Able to manage highly sensitive information & maintain strict confidentiality. Trusted to operate with good judgment at all times
- Highly Adaptable: Thrives in ambiguity & fast-changing priorities. Capable of balancing executive support, logistical coordination, & cross-functional collaboration
- Travel: Semi-regular overnight travel; regular local travel within the Bay Area
Preferred Qualifications
- Experience working in tech
- Experience working with a product team
- Experience with excel
- Experience traveling with an executive strongly preferred
Compensation
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