Office Manager

We are seeking a proactive & versatile Office Manager to join our team & take ownership of various office support functions. This role involves setting up & maintaining office functionalities, providing support for facilities, events, & projects, & ensuring a pleasant work environment for our team.

Main responsibilities :

• Office Management: Managing the entire life of the office
  • Organize office layout & order stationery, equipment, & supplies;
  • Welcome visitors & be the first point of office contact ;
  • Manage the meeting rooms (reservation, availability); 
  • Manage all issues that the building can have; 
• Assist the Managing Director & Sales Director (meeting, expense account, travel);
• Ability to lead internal projects:
  • Deployment of Workplace Management software;
  • Management of an office removal : Planning & coordination, needs assessment, budget management, logistics, risk management, monitoring & evaluation, communication & employee feedback.
• Admin & financial:
  • Budget tracking of expenses related to the office activity;
  • Be the back office for our expense tool & help the executive team;
  • Prepare office reports for the Managing Director.
• Event:
  • Proposing & organizing events & activities to improve employee commitment, such as team lunches, team building, afterwork events, etc..;
  • Coordinate business travel arrangements & internal meetings;
  • Assist the marketing team for client events (organization, logistics).
• HR:
  • Assist in the onboarding process for new welcomers (including scheduling medical appointments & handling administrative tasks related to health insurance & benefits).

Experience/background :

• A first successful experience in office management role;
• Strong multitasking abilities to manage various demands of the role effectively;
• Advanced Microsoft office skills & office life application (Slack, Bamboo, ). 
• Confidence, motivation, & strong organizational skills;
• Excellent interpersonal skills to interact with diverse stakeholders;
• Flexibility to adapt to changing priorities & cover additional tasks as needed;
• Experience of dealing with personal & confidential data relating to employees
• Strong problem-solving abilities;
• Positive attitude & a proactive approach to work;
• Excellent writing skills
• Excellent spoken & written English

About Teads

Teads operates a leading, cloud-based, omnichannel platform that enables programmatic digital advertising across a global ecosystem of quality digital media. As an end-to-end solution, Teads modular platform allows partners to leverage buy-side, sell-side, creative, data & AI optimization technologies.

 For advertisers & their agencies, Teads offers a single access point to buy the inventory of many of the world's best publishers & content providers. Through exclusive global media partnerships, Teads enables advertisers & agencies to reach billions of unique monthly users in brand safe, responsible advertising environments, while improving the effectiveness & efficiency of digital ad transactions.

Teads partners with the leading marketers, agencies & publishers through a team of 1,200+ people in 50 offices across more than 30 countries.