People & Culture Placement Student

Location: 200 Aldersgate

Duration:  9-12 months

Working Hours: Full-time

Please note: Candidates must currently reside in the UK & be able to work in the UK without sponsorship. This is a flexible/hybrid role based in London (200 Aldersgate), with an average of three days per week spent in the office/onsite.

About the Role:

This is an exciting opportunity for a Human Resources undergraduate to join our People & Culture (P&C) team for their placement year. Ideal for a student on a placement or gap year, this role offers hands-on experience in a dynamic P&C environment, providing the chance to apply academic theory into real-world practice. You will gain exposure to a variety of HR functions across the full employee lifecycle, developing core skills essential for a future career in Human Resources.

Key Responsibilities:

• P&C Administration & Record Management
  Maintain accurate employee records, ensuring all electronic HR files are up to date, compliant, & organised. Assist with archiving of inactive files in accordance with data retention policies.
• First Point of Contact for P&C Queries
  Act as the primary contact for day-to-day HR administrative queries, providing a responsive & helpful service to employees & line managers.
• P&C  System & Employee Lifecycle Support
  Update & maintain the HRIS & shared P&C folders, ensuring all employee changes (starters, leavers, internal moves) are processed accurately & in a timely manner.
• Offer & Contract Documentation
  Draft & issue employment offer letters, contracts of employment, & promotion letters, ensuring accuracy & adherence to internal templates & guidelines.
• Employee Engagement & Events
  Contribute to the planning & execution of employee engagement initiatives, including social events such as the Summer & Christmas parties, wellbeing activities, & recognition schemes.
• Pre-employment & Reference Checks
  Take ownership of all employment referencing processes, including managing incoming requests & ensuring timely responses.
• Recruitment Support
  Support the recruitment lifecycle as needed. Assist with coordinating recruitment drives, attend university careers fairs, & collaborate with Learning & Development to align with future workforce needs.
• Compliance & Confidentiality
  Ensure all P&C processes & data handling comply with relevant legislation (e.g. GDPR) & are managed with the highest level of confidentiality.

What Were Looking For:

• Currently studying for a degree in Human Resources, Business Management, or a related field, with a placement year as part of your programme or undertaking a structured gap year.
• A proactive & organised individual who can manage multiple priorities & meet deadlines.
• Comfortable working independently as well as part of a supportive & collaborative team.
• High attention to detail & strong administrative skills.
• Clear & confident communicator, both written & verbal.
• Strong interpersonal skills & a genuine interest in people & organisational culture.
• Demonstrates integrity & discretion when handling sensitive information.

What Youll Gain:

• Practical HR/People & Culture experience across various areas including administration, employee engagement, recruitment, & compliance.
• Exposure to a fast-paced commercial environment & the inner workings of a P&C team.
• Opportunities to work on projects & contribute to initiatives that shape the employee experience.
• Support & coaching to help you grow your professional skills & confidence ahead of your final year & future career.

Who We Are:

Convene is a global hospitality company that manages a growing portfolio of lifestyle brands focused on revolutionizing the way people meet, work, & gather.  It creates hospitality-driven experiences & uniquely designed destinations across its various brands with the singular mission of fostering human-to-human connection. The Convene portfolio comprises Convene, etc.venues by Convene, & Convene Signature, offering clients multiple products including event venues, meeting rooms, flexible office spaces, & building amenity centers.  With hospitality at its core, each brand & product offers on-site culinary, in-room A/V, production services, & dedicated hospitality staffing resources.As the largest single provider of dedicated meeting & event venues in the U.S. & UK, & with a growing footprint of flexible office space, the Convene portfolio has a network of nearly 40 locations across nine global cities.

Learn more at https://convene.com/. 

Were Here For You: 

Health & Wellness

• Private medical insurance
• Subsidised eye care
• Subsidised fitness membership
• Employee Assistance Program: well-being support & personal advice programme

Time Off & Work-Life Balance

• 25 days annual leave plus bank holidays, & company sick pay
• Financial Support & Benefits
• Bonus scheme
• Interest-free loan for rail season tickets & further education
• Subsidised bicycle purchase through Cycle to Work scheme

Professional Development & Recognition

• Continuous professional & personal development support
• Employee recognition & reward programs to mark achievements & milestones

Community & Impact

• Opportunities to volunteer, donate, & participate in community give-back initiatives
• The opportunity to have a significant impact on your team & the business in the work that you do

Convene is committed to building an inclusive & diverse workforce. We are an Equal Opportunity Employer & welcome people from all backgrounds, experiences, abilities & perspectives. 

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