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Critical Mass // digital experience design agency
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We are looking for a Billing Coordinator to join Critical Mass!  You will be collaborating with the Financial Analyst team, where every day brings new challenges & opportunities.


You Will:

  • Support Finance Analyst team with client related invoicing during month-end peaks & with daily time & billing system administration
  • Reconcile time system against client invoices created
  • Manage reimbursable tracker, create reimbursable invoices, & consolidate reimbursable backup
  • Follow up with team for reimbursable vendor invoice approvals & adjust reimbursable expenses in accounting system as required
  • Maintain time system for clients & projects including project creation & management, hour movements, billing rates & titles
  • Run & follow up on missing timesheet reports
  • Assist with processing Accounts Payable bills, includes issuing POs for vendors & matching the vendor invoices to correct POs & securing approvals
  • Review & process employee expense reports in Concur
  • Adhere to accounts payable standards & policies
  • Manage filing process for Finance Analyst Team: maintain client project filing system & prepare project labels & file folders
  • Ad-hoc reporting as required

You Have:

  • Accounting knowledge coupled with strong technical skills
  • 1-2 years of experience in accounting or finance
  • Proficiency with MS Office suite of products: Excel, Word & Outlook
  • Familiarity with foreign currency
  • Exceptional attention to detail
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset
  • Excellent communication skills, both written & verbal
  • Self-motivated & able to work with limited supervision
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset

Critical Mass is an equal opportunity employer that is committed to diversity & inclusion in the workplace. We do not tolerate discrimination on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. If you are an individual with disabilities who would like to request an accommodation, please reach out to accommodations@criticalmass.com.

We are committed to fostering diversity, equity, & inclusion within our pool of candidates, with a target of achieving at least 50% representation from underrepresented communities.

The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs criticalmass.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money, technology, or anything else to work for our company. If you believe you are the victim of a scam, please review your local government consumer protections guidance & reach out to them directly.

If U.S. based: https://www.consumer.ftc.gov/articles/job-scams#avoid
If Canada based: https://www.canada.ca/en/services/finance/consumer-affairs.html
If U.K. based: https://www.gov.uk/consumer-protection-rights
If Costa Rica based: https://www.consumo.go.cr/educacion_consumidor/consejos_practicos.aspx 

 
 
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