You + Helix

Helix is a place where innovators & doers gather in order to drive significant progress in population genomics. We have come together to work at the intersection of clinical care, research, & genomics.  

If youre excited by the idea of making a meaningful impact & joining a team where we pride ourselves on driving innovation through fostering an environment with an emphasis on empowering one another to grow, Helix might be the place for you!

Helix + The World

Our end-to-end population genomics platform enables health systems, life sciences companies, & payers to advance genomic research & accelerate the integration of genomic data into routine clinical care. We support all aspects of population genomics from recruitment to translational research & help our partners use genomics to improve health outcomes, increase patient engagement, & lower costs. Leading health systems, including Renown Health, AdventHealth, & Mayo Clinic, use our population genomics platform to power some of the worlds largest & fastest-growing population genomics initiatives.

For the COVID-19 public health crisis, Helix has built one of the nations largest COVID diagnostic labs & has been on the leading edge of national viral surveillance efforts tracking B.1.1.7 & other viral strains.    

What is special about this role?

The HR/ Office Coordinator plays a crucial role in supporting the People team & the San Mateo Corporate office. This role involves managing various aspects of the employee lifecycle, from onboarding & offboarding to providing general HR support & maintaining accurate HRIS records, as well as leading or contributing to program launches & other special projects.  The role also ensures the day-to-day office operations are supported, including mail distribution, office supplies & snacks, & building access.

As an HR/ Office Coordinator, you will:

Employee Onboarding & Offboarding

• Coordinate & facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Ensures new hires complete required paperwork, documentation, & training.
• Coordinate off boarding activities, includes scheduling exit interviews & provides off boarding paperwork.
• Coordinates immigration processes & acts as the liaison with an external legal firm for new hires & employee lifecycle changes in immigration status.

Employee Data Management

• Maintain accurate & up-to-date employee data in the HRIS systems (US & international), ensuring data integrity & confidentiality.
• Process employee lifecycle events, including new hires, transfers, promotions, & separations.
• Prepare & distribute HR-related documents, such as employment contracts, offer letters, & employee communications. Completes employment verifications upon request.
• Conduct regular audits of employee data to identify & resolve discrepancies.
• Troubleshoots basic technical issues for various HR systems such as ADP or Culture Amp.  Escalate & ensure resolution of more complex issues.

HR Policies & Compliance

• Ensure compliance with data privacy regulations & company policies when handling sensitive HR data.
• Assist in maintaining & updating HR policies, procedures, & employee handbook.
• Ensure compliance with applicable employment laws & regulations, including conducting OIG checks.
• Provide guidance & support to employees & managers on HR policies & procedures.
• Active member of the Safety Committee, representing our San Mateo office location.

HR Reporting & Analytics

• Contribute to the development & enhancement of HR reporting processes & systems to improve data collection, analysis, & reporting efficiency.
• Develop & generate standard & customized HR reports & dashboards, conduct basic analysis to support HR strategies & decision making.
• Collaborate with HR & other teams to understand reporting needs.

People Programs Support

• Maintains shared HR Google drive & Confluence pages.
• Supports L&D & IDEA programming with scheduling, enrollments, & communications.
• Participate in the evaluation & enhancement of HR processes to streamline operations & improve efficiency.

Office Coordination & Support

• Owns office operations to ensure the office is well-organized, including sorting & distributing mail, ordering snacks & office supplies, & coordinating lunch orders.
• Acts as the point of contact for building management & provides access to the office space to employees & vendors when needed.
• Supports the coordination of San Mateo office based activities when required (e.g. team off-sites, company picnic).

About you:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 2+ years of experience in HR operations, HR administration, or a related role.
• Proficiency in HRIS systems & Google applications.
• Excellent attention to detail & strong organizational skills.
• Ability to handle confidential information with discretion & professionalism.
• Strong communication & interpersonal skills, with the ability to build relationships with employees at all levels.
• Strong teamwork & customer service orientation to resolve issues quickly & accurately.
• Solid understanding of HR processes & practices, with knowledge of employment laws & regulations.

Physical/Mental Demands: This role requires prolonged periods of sitting while being able to view & read text on computer screens less than a few feet away. May periodically require lifting up to 10 pounds & occasional walking or standing. May require repetitive motions that may include the wrists, hands, or fingers. May require meetings in person or via video conference (on or off-camera). Requires work in a typical office setting or may be eligible for remote work. Role also requires the ability to reason logically & make sound decisions; ability to understand, remember, & follow verbal & written instructions; & ability to perform in situations requiring deadlines. Ability to work as an integral part of a team.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For more information or to make an accommodation request reach out to HR@helix.com. 

Expected Interview Process:

1) Recruiter Screen 2) Manager Screen/Tech Screen 3) Onsite  4) Offer 

Expected Pay For This Role:

There are 3 distinct parts to your Helix offer: 1) Base Salary  2) Annual Bonus 3) Equity 

Expected Helix Base: $60,000- $78,750

Expected Helix Discretionary Annual Bonus: 5% of your annual salary

Equity: We offer generous equity at Helix. If you receive a Helix offer your recruiter will book dedicated time with you to educate you on our equity model.

The salary range above is our reasonable estimate of the base compensation for this role across US locations. Actual starting pay will be based on non-discriminatory job-related factors, including exact work location, experience, relevant training & education, & skill level. Your recruiter can share more about your specific work location salary range during the hiring process. 

What To Expect During Your Onboarding Week:

We want to make sure your first week is spent learning the foundations. You will be invited to live orientation sessions & spend time with your hiring manager developing your individual roadmap to success. This experience will include sessions that cover your benefits, security & privacy training, an introduction to the OKR framework used at Helix & our communication tools & norms. 

What To Expect During Your First 90 days:

First 30 days:  youll spend time learning the Helix way, completing training & onboarding for your roles, & getting introduced to your team & relevant stakeholders. Youll also gain a deeper understanding of our customers, our products, the impact we make in the lives of our communities, & how to thrive at Helix through participation in Helix U.  

Day 30 - 60: youll spend time contributing to projects, deeply familiarizing yourself with team & company processes, & developing a deeper understanding of Helixs products, services & capabilities.

Day 60 - 90: youll build your OKRs with your manager, start to take ownership of projects & initiatives on your team, & begin to demonstrate your impact on the Helix mission. 

What Helix Has to Offer you

Aside from working alongside brilliant, dedicated, passionate, down-to-earth, curious, warm, & thoughtful people, we also provide great benefits:

• Competitive compensation, including meaningful equity
• Health insurance, including medical, dental, & vision
• 12 weeks of Maternity or Paternity leave
• 4 weeks of paid Pregnancy Disability
• 401(k) with employer matching
• On-premise nursing room
• Commuter benefits
• Catered meals
• Flexible PTO

Helix is proud to be an equal opportunity employer, & committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth & breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, & local laws.