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Aetion // biopharma customer analytics
New York    Posted: Thursday, May 27, 2021
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The Company

Welcome to Aetion! Since our debut in 2013, we have grown into one of the countrys leading science-driven technology companies using real-world evidence to provide innovative healthcare solutions.

We achieve this with our Aetion Evidence Platform, a software platform used to evaluate the safety, effectiveness & value of medications, delivering better outcomes to patients, medical professionals & clients.  Weve partnered with top biopharma companies & are backed by leading venture capital firms to help further expand our research & product line.

To continue our mission to transform healthcare, were assembling a team of talented individuals who know how to work collaboratively & authentically, to innovate & think transformation, not status quo. 

If thats you, wed love to hear from you.


Aetion is seeking an Associate, Office of the President to support the planning & execution of the Presidents top priorities. The Associate will contribute to Aetion by ensuring that the Presidents time is organized efficiently & productively. This position requires strategic thinking, relentless prioritization, & constant & proactive identification of support needs in an ever-changing environment. The Associate is someone who is highly organized, detail-oriented, personable, & able to think bigger picture. 


Administrative: Calendaring & travel

  • Calendaring meetings | Work with internal & external stakeholders to calendar meetings; Maintain meetings & daily schedules in a proactive, forward-thinking fashion
  • Travel | Support trip planning, book agreed-upon travel 
  • Meeting locations | Book appropriate internal & external meeting locations
  • Hours | Track & report the Presidents hours in Salesforce

Executive briefing

  • Meeting prep | Ensure there is proper meeting preparation; research companies, participants, locations, & other aspects as necessary in advance of key internal & external meetings. 
  • Daily & weekly preparation | Prepare a day ahead document for the President daily; Prepare the first draft of the Presidents week ahead dashboard
  • Maximize calendar efficiencies | Track priorities & align time requests to keep the President focused on high-leverage activities.

Project support 

  • Task tracking | Support COS in following up on status of items that the office of the President is tracking 
  • Document editing | Review drafts of decks & documents as needed


  • Bachelors Degree 
  • 3-5 years of related experience
  • Ability to manage multiple, shifting priorities in high-demand, fast-paced environment
  • An intuitive mindset; able to stay a step ahead at all times
  • Strong relationship building/interpersonal skills
  • Comfortable with ongoing change & working in the grey areas
  • Excellent oral, written communication skills; strong interpersonal skills with a client-
  • focused approach to work. Must be comfortable working with staff at all levels of the organization including C-Suite
  • Strategic thinking & EQ
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