Kepler executes engineered marketing, where every message & ad delivered helps create a more personalized & productive relationship between brands & their consumers. We do this by acting as clients agency of record, as their in-house team, or some hybrid of the two & by harnessing data & technology across all paid digital media & data-driven CRM channels.

Kepler prides itself on being a great place to work. In fact, were proud to share that AdAge recognized Kepler among the Best Place to Work in 2022, validating our investment in our team & our clients.

• We're transparent with our employees. You'll hear updates on company financials, how we're performing against bonus goals, & how we're responding to challenges we face.
• We're growing. For you, that means unparalleled growth opportunities & a role in shaping the direction of the company.
• We're fun. You'll work with & learn from the smartest people in the industry & have a blast doing it.

At Kepler, we know our people are our most valuable asset & were growing fast! Were looking for a Payroll Specialist to join our collaborative & dynamic team. In this role, youll work closely with our HR, Payroll, & Finance teams to ensure accurate payroll processing, maintain payroll records, & provide excellent support to employees. Youll also play a key role in keeping our internal systems & data organized & up to date.

The ideal candidate is detail-oriented, proactive, & brings strong communication & problem-solving skills to the table. If youre passionate about delivering a great employee experience & ready to grow your career in payroll, wed love to hear from you.

What Youll Do

• Oversee the administrative aspects of payroll to ensure 100% accuracy & compliance.
• Process payroll changes & updates in our HRIS system.
• Partner with the HR team to maintain accurate employee data across systems.
• Serve as the first point of contact for employee payroll & tax-related inquiries.
• Maintain up-to-date payroll information in our knowledge base (Guru).
• Manage payroll shared drives, pay date folders, & reporting documentation.
• Maintain & update the tax notice tracker; assist in resolving tax notices as needed.
• Generate & format employee data reports (ad hoc & recurring).
• Prepare first drafts of payroll working files for each pay cycle.
• Review & reconcile employee expenses, time sheets, & PTO for payroll processing.
• Conduct regular audits of payroll data to ensure accuracy.
• Support quarter-end & year-end reconciliations & reporting.
• Act as a liaison with third-party payroll vendors & tax agencies.
• Assist with data validation & documentation as part of our HRIS implementation project.
• Provide support for global payroll processes as needed.

What Youll Bring

• 13 years of US payroll experience, ideally in a multi-state organization with 350+ employees.
• A high level of discretion & ability to handle sensitive information confidentially.

What Wed Love to See

• Familiarity with US payroll practices, processes, & deadlines.
• Experience with payroll systems such as Paylocity and/or Paycom.
• Strong working knowledge of Excel, Google Sheets, & Gmail.
• Prior experience resolving US tax notices.
• Excellent data entry, reconciliation, & math skills.
• Understanding of current US payroll legislation & compliance requirements.
• Strong attention to detail & ability to stay organized across multiple priorities.
• Clear & effective written & verbal communication skills.
• A proactive mindset & eagerness to learn & grow.

MORE ABOUT KEPLER

Benefits & Perks

• Competitive health & dental benefits
• Tuition reimbursement & training stipend
• Hybrid Office/WFH Schedules: office supplies, internet, & phone stipend
• Work from Anywhere 4 weeks per year
• Stocked kitchen, & other team outings
• Collaborative & friendly work space, easily commutable location
• Volunteering & altruism opportunities
• Team building lunches & events, & company celebrations: Summer, Halloween, Holidays, & many multicultural holidays recognized/celebrated
• If something is important to you thats not listed here, let us know!

Career & Development Focus

• Ongoing learning & development for education opportunities such as webinars, books, classes, relevant conferences & events
• Opportunities to pursue business related side projects & Hackathons
• Environment of learning from peers, including 30+ class training program, Kepler University, powered by Center of Excellence & Tiger Team subject matter expert groups
• Opportunity to work with cutting edge technology & industry thought leaders
• Kepler Rocket Mentorship Program: beneficial for the development of both mentors & mentees

**All applications must include a Resume & Cover Letter in English to be considered. 

Kepler is a people first organization. If this roles piques your interest but you may not check every box, we still encourage you to apply! Studies show that imposter syndrome can prevent women & people of color from applying unless they meet every single qualification. We welcome all who are interested to apply, you just might be a great candidate for this role or others.

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