Were VaynerMedia! We are a contemporary global creative & media agency built for the now. Born in social, our work is now full service, simply loving big ideas that connect & create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur & Mexico City. We are recognized for our work in Cannes Lions, the Clios, D&AD & The Webbies to name a few. 

Culture is our key & Empathy is how we build it. VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative & strategic solutions to the one advantage that stands the test of time PEOPLE. Day in & day out, we propel some of the biggest brands in the world to the intersection of attention & culture. In EMEA, we are proudly 250+, servicing multi-brands across the region.

The PITCH.

Youre a detail oriented, multitasker who handles even the most stressful situations with a smile. The busier things are, the better. Fifteen people are waiting for something & you have it all prioritized instantly without batting an eyelash. Youre helpful to the point that its almost super-human. Someone urgently needs a meeting room? On it. Last minute asset tracker? No sweat. Need to get a dongle for a last-minute client meeting? Youre already on your way. Thats what it means to work on the Operations team at VaynerMedia.

Heres where you come in

• Plans, coordinates & ensures various executives schedules are followed & respected
• Prioritises conflicting needs; handles such matters expeditiously & proactively
• Assumes a "gatekeeper" role for each executives schedule, creating win-win situations for direct access to them where needed.
• Completes miscellaneous administrative tasks as needed to help scale executives day-to-day (expense reports, etc)
• Works collaboratively with other EAs & Team Coordinators across the business as required
• Builds relationships across departments as well as with external clients & vendors which are crucial to the success of the business 
• Manages special projects across departments as required
• Coordinates travel requests & catering orders when needed
• Manages visitors / greeting guests in the office.

We treasure Personality & Experience yet we do know that these qualifications lead to what WE KNOW as a success:

• Prior EA experience in fast-paced, dynamic environment supporting senior leadership
• Great organisational skills & attention to detail
• Proficient in Microsoft Office, Word, & Excel
• Proficient with G-Suite tools (ie Google Calendar, Gmail, etc.)
• Displays innovative thinking
• Works collaboratively & builds relationships
• Has a sense of urgency & conveys a positive, can-do attitude
• Expert level written & verbal communication skills.
• Proven ability to handle confidential information with discretion.

Heres how We Support You

We regularly review our benefits & are committed to providing a comprehensive programme for our people.

• Unlimited Holiday + 1 Day Birthday Leave
• Perkbox (online discount platform with 250 perks available).
• Journey EAP - proactive & crisis support with life concierge services
• Enhanced Parental Leave
• Unlimited Coaching sessions, which can be private & team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental & Physical Wellbeing)
• Cash Plan with Medicash - Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skinvision, 24/7 Health & Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

What you SHOULD KNOW about VaynerMedia

Think lab & not agency. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. Were willing to break rules, try new things, & test hypotheses if it means better understanding our craft. Its fun!

We believe 100% that brands can be built on digital platforms & part of our model is built bottom up, flipping the traditional advertising model & process on its head. We dont play to agency/industry norms & our culture & energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, & the opportunity to collaborate with the talented & enthusiastic crew, work with big brands excites you, as it does us. We cant wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members & job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class. 

Candidates must be authorised to work in the U.K.