About the Role

Were hiring an Office Administrator to support our ready-to-eat facility in Nisku.  In this role, you will organize/coordinate office procedures & support the office with high levels of customer service in administration. Your role is to create & maintain an environment where our employees can do the best work of their lives in an effective, professional, & safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office & help to improve company procedures & day-to-day operations.

What you will be doing:

• Develop processes to improve overall office operations
• Assist HR & Staffing teams with onboarding new hires
• Coordinate promotional materials to promote HelloFresh activities
• Provide administrative support to on-site leadership team
• Act as a gatekeeper while receiving guests, courteously providing & receiving information
• Execute site indirect spend purchasing e.g office supplies, snacks, general supplies & ensure accurate & timely reporting
• Manage site access with key cards & visitor logs
• Address employees queries regarding office management issues (e.g. stationery, Hardware & travel arrangements);
• Plan in-house or off-site activities, such as parties, celebrations, swag distribution & conferences 
• Liaise between Global offices when it comes to onboarding, employee exits, training sessions, & company-wide events.
• Work in compliance with OH&S acts & regulations.
• Support scheduling & attendance management by creating & updating employee schedules, reconciling staffing agency data, & maintaining accurate records using the time & attendance system.
• Coordinate with internal teams & staffing agencies to manage time-off, track absences, arrange coverage, & flag attendance issues to the Workforce Planner.
• Ensure system accuracy & operational support through regular data cleanup, distributing reports, & providing backup support to the Workforce Planner as needed.
• Other duties as assigned

At a minimum, you have: 

• Exceptional communication, interpersonal, & problem-solving skills;
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
• Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite & video conferencing;
• Experience supporting general HR function strongly preferred.
• GED/HS diploma required. Bachelors degree preferred.
• Ability to prioritize, remain calm & alert while multitasking in a fast-paced & deadline-oriented environment. 
• Flexibility to work overtime, weekends, evenings & holidays as required

What youll get in return:

• Competitive salary & health benefits
• Shift premiums are available for afternoon & overnight shifts 
• 75% discount on HelloFresh or Chefs Plate weekly box subscription
• High impact work to help feed thousands of families in Canada
• Opportunity to learn & grow
• Work with a hard-working & supportive team

Working Conditions:

Its no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

If this sounds like you, please click the "Apply Now" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!

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