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RoadBotics // infrastructure technology
Pittsburgh, PA    Posted: Thursday, October 03, 2019
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Administrative Assistant - Part-time


At RoadBotics, we help governments & partners assess road infrastructure so that they can make objective infrastructure decisions & build better infrastructure.


Job Brief:


The RoadBotics team is looking for an organized Administrative Assistant to perform a variety of administrative & clerical tasks. This position is part-time with the opportunity to grow to full-time.


Our new Administrative Assistant will help the team stay organized & on track. This new team member will be the champion of keeping the office, schedules, & appointments running smoothly. They will be making travel arrangements, completing expense reports, providing support to our managers & team members & assisting in daily office needs. If you consider yourself an organized person with great communication skills & a desire to work in a fast-paced start-up environment, wed like to meet you!


Who you are:


You are an engaged, organized person who loves working with a close-knit team. You have strong communication skills that enable you to complete tasks & work with many team members. A long to-do list is something that comes easy to you. You are not afraid of tackling printer problems or figuring out random requests. You catch details others seem to miss & are familiar with reviewing items to ensure teammates caught everything. You may have had experience with start-ups or small teams before & enjoy wearing multiple hats when teammates need help.


Job Responsibilities in Detail:


  • Organize & schedule appointments
  • Write & distribute email, correspondence memos, letters, & forms
  • Handle general printing, scanning, photocopying for senior team members as needed
  • Assist in the preparation of regularly scheduled reports
  • Develop & maintain a filing system
  • Monitor & manage executive social media accounts
  • Manage executive management to-do lists, emails, calendar, & schedule
  • Make travel & accommodation arrangements
  • Book conference rooms, calls, calendar invites, etc
  • Manage office events such as catering, venues, etc.
  • Submit & reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal & external clients
  • Liaise with executive & senior team members to handle requests & queries
  • Keep up with office supply inventory
  • Screen & direct phone calls & distribute correspondence
  • Run small errands as necessary office supplies, mailing, bank, etc.
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