On-site in Seattle: Persons in these roles are expected to work from our offices in Seattle.

Compensation Range: $128,500 - $192,750

People Operations Manager 

Who You Are:

The Allen Institute for AI (AI2)s People Operations team is seeking a People Operations Manager with a focus & a passion for team centered program design & management. This roles areas of focus are health & wellbeing, retirement, compensation, leaves of absence, & other aspects of our total rewards strategy.  Our People Operations Manager will manage one direct report & work strategically with other areas of People Operations & other parts of the organization to develop best-in-class solutions in each of these areas. 

You are a mid-senior level human resources professional with a passion for helping people as part of a highly collaborative, service-oriented team. You think outside of the box & are open to new & creative ideas. You are driven by providing excellent team-focused solutions through the research & implementation of new programs & the improvement of existing programs. You have excellent & proven communication, organization, & analytical skills.  

If this sounds like the next step in your career journey, we encourage you to apply!

Who We Are: 

The People Operations team consists of 7 team members & each fills an important role. We all help one another & consider ourselves to be tight knit & super collaborative.  There is no task that is below anyone on the team.  Our leader is also responsible for our Office Team which is a team of 5.

The People Ops group reports into our Chief Operations & Strategy Officer who runs a 30+ person team known as the Strategic Infrastructure (SI) team.  Its a very exciting time to be a part of this organization as we are helping to set the foundation for the future of our company.

Your Next Challenge:

The essential functions include, but are not limited to the following:

• Develop & manage the execution of a competitive total rewards strategy to include compensation, health & welfare benefits, 401k, paid time off programs, & other reward & recognition programs
• Evaluate market trends & team member feedback to determine companys competitive position in employee benefits
• Manage benefit vendors & evaluate current plan performance & costs, including risks & opportunities, providing recommendations to steering committee & leadership
• Develop & deliver benefits training & communications for all team members
• Manage the annual benefit renewals including advising on recommended plan improvements, implementation of new benefit carriers, employee communication, & data auditing while working closely with benefit brokers
• Act as point of contact for all benefits inquiries from team members or vendors
• Administer all leave of absence programs & accommodations requests including policies, processes, & communications,  in concert with third-party leave administrator & payroll team
• Manage the compensation program to include organizational compensation philosophy, salary planning, salary adjustments, internal equity reviews, & promotions
• Manage salary structure ranges based on market data & compensation philosophy
• Provide guidance on compensation matters including role benchmarking, FLSA status, job leveling
• Ensure compliance with all applicable country, state, & local laws & regulations

What Youll Need:

• 7+ years of People Partner, HR Manager, HR Program Manager or similar role
• Bachelors degree
• Strong understanding of human resources principles & functions 
• Strong values with a clear inner core of purpose-driven leadership
• Working knowledge of the critical components of a successful HR department including employment law, performance management, resolving conflict, having difficult conversations, employee engagement, training, maintaining employee files
• Clear, strong, verbal & written communication & presentation skills
• Knowledge of federal & state regulations
• Experience with compensation & wage structure 
• Understanding of employee classifications
• High degree of confidentiality & professionalism

Physical Demands & Work Environment:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Occasionally required to remain seated for long periods of time.
• The ability to communicate information & ideas so others will understand. Must be able to exchange accurate information in these situations. 
• The ability to observe details at close range.
• Can work under deadlines.

A Little More About AI2:

The Allen Institute for Artificial Intelligence is a non-profit research institute in Seattle founded by Paul Allen. The core mission of AI2 is to contribute to humanity through high-impact research in artificial intelligence. 

In addition to AI2s core mission, we also aim to contribute to humanity through our treatment of each member of the AI2 Team. Some highlights are:

• We are a learning organization because everything AI2 does is ground-breaking, we are learning every day. Through a wide variety of world-class AI experts as guest speakers, & our commitment to your personal ongoing education, AI2 is a place where you will have opportunities to continue learning alongside your coworkers. 
• We value diversity - we seek to hire, support, & promote people from all genders, ethnicities, & all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA+ community, & people with disabilities of any kind. 
• We value inclusion - we understand the value that people's individual experiences & perspectives can bring to an organization, & we are building a culture in which all voices are heard, respected & considered.
• We emphasize a healthy work/life balance we believe our team members are happiest & most productive when their work/life balance is optimized. While we value impactful results which drive our mission forward, we also value dinner with family, weekend time, & vacation time. We offer generous paid vacation & sick leave as well as family leave.
• We are collaborative & transparent we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, & even quicker to share & jointly problem solve our failures.
• We are in Seattle we have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, & we have so much more. We even have kayaks for you to paddle right outside our front door. 
• We are friendly chances are you will like every one of the 200+ (and growing) people who work here. We do. 

AI2 is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. You may view the related Know Your Rights compliance poster & the Pay Transparency Nondiscrimination Provision by clicking on their corresponding links. 

This employer participates in E-Verify & will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions & an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer & completed the Form I-9.

We are committed to providing reasonable accommodations to employees & applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at recruiting@allenai.org 

Benefits: 

• Team members & their families are covered by medical, dental, vision, basic life insurance, basic accidental death & dismemberment insurance, short-term disability, long-term disability, & an employee assistance program.
• Team members are able to enroll in our voluntary life insurance program, our voluntary accidental death & dismemberment program, our health savings account plan, our healthcare reimbursement arrangement plan, & our health care & dependent care flexible spending account plans.
• Team members are able to enroll in our companys 401k plan.
• Team members will receive $125 per month to assist with commuting or internet expenses & will also receive $200 per month for fitness & wellbeing expenses. 
• Team members will also receive up to ten sick days per year, up to seven personal days per year, up to 20 vacation days per year & twelve paid holidays throughout the calendar year.

Note: This job description in no way states or implies that these are the only duties to be performed by the team members(s) of this position. Team members will be required to follow any other job-related instructions & to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties & responsibilities are essential functions & requirements & are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the team member(s) will possess the skills, aptitudes, & abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.