Job description

For our ambitious, fast growing Distribution Center, we are looking for an Office Manager. Working in the Facility team you take a leading role in maintaining the smooth operation of the office & workplace. 

As an Office Manager at HelloFresh, you will play a pivotal role in our Facility team where you will have an immediate impact on how we experience work at HelloFresh. You will manage administrative tasks, oversee implementation of office procedures, & contribute to creating an efficient & enjoyable work environment. 

You will be based out of our Distribution Center in Bjuv, Sweden, & report to the Facility & Maintenance Manager.

You will

• Execute a comprehensive range of administrative tasks that collectively enhance the operational efficiency & aesthetic appeal of the office environment.
• Skillfully arrange travel logistics & meticulously plan meetings & corporate events. 
• Develop, implement, & continuously refine office policies & procedures to ensure streamlined operations.
• Direct & oversee external service providers, including but not limited to vendors, suppliers, security personnel, janitorial teams, craftsmen, & technical specialists.
• Plan & execute office & site-specific events, including team-building exercises & celebratory occasions. 
• Ensure the optimal functionality of office technology & equipment, troubleshooting issues as they arise & liaising with technical support teams when necessary. 

You have

• 2+ years of experience as an Office Manager, Front Office Manager, Administrative Assistant or similar position.
• Proficiency in Google Suite (Google Docs, Drive, & Excel in particular).
• Strong organizational & planning skills in a fast-paced environment.
• A quantitative & analytical mindset & know how to use data as the basis of your decisions. 
• Excellent written & verbal communication skills in both English & Swedish

We offer

• A significant discount on your weekly HelloFresh box
• Annual learning & development budget
• A diverse & vibrant international environment of 35+ different nationalities
• The chance to have a significant impact on one of the fastest-growing technology companies in Europe 
• Additional perks: Nordic Language classes, discounts for our neighboring gyms, company events & parties, fruit & snacks in the office

Are you up for a challenge?

• Apply with your CV (In English please)
• If we see a match, youll have a call with one of our recruiters to share more about what you can bring to the team
• Are both sides still positive? Then we proceed to the assessment stage to assess key skills required for the job
• We will be conducting interviews on an ongoing basis & will close down the position once the successful candidate has been found.