iCapital is powering the worlds alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, & banks evaluate & recommend bespoke public & private market strategies for their high-net-worth clients. iCapital services approximately $176 billion in global client assets invested in 1,433 funds, as of December 2023.

iCapital has been named to the Forbes Fintech 50 for six consecutive years (2018-2023); a three-time selection by Forbes to its list of Best Startup Employers (2021-2023); & a three-time winner of MMI/Barrons Solutions Provider award (See link below). 

About the Role

We are looking for an experienced Executive Assistant to work closely with our Head of Business Operations & our Head of Marketing & Communications International based in Zurich. In this Zurich-based role, you'll be supporting two of our MDs , taking over day-to-day administrative tasks, & acting as a key point of contact for various internal & external stakeholders globally. Your experience in working with teams & clients will shine as you navigate this dynamic role. Your ability to anticipate needs, pay meticulous attention to detail, & maintain the utmost confidentiality will be critical.

Responsibilities:

• Liaison with Internal Stakeholders: Collaborate with internal teams such as compliance, legal, & finance to facilitate seamless operations.
• Calendar Management: Efficiently manage the calendars, scheduling meetings, appointments, & events to optimize their time.
• Administrative Tasks: Provide general administrative support, including email correspondence, phone calls, & document preparation.
• Budget Monitoring: Assist in tracking & monitoring the marketing department's budget, helping to ensure expenditures align with financial targets.
• Travel Planning: Organize complex travel itineraries for both MDs, both domestically & internationally.
• Expense Reports: Process & manage expense reports, ensuring accuracy & adherence to company policies.
• Branded Merchandise & Event Materials: Keep track of branded merchandise inventory & coordinate the production & distribution of event materials.
• Creation of PowerPoint presentations, Excel spreadsheets & management of SharePoint sites (uploading & filing documentation)

Qualifications:

• Minimum of 5 years of proven experience as an executive support or administrative assistant; Of which 2+ years in the financial industry or marketing.
• Detail-oriented, with a commitment to high-quality work.
• Passion for working in a fast-paced environment.
• Experience in working with international teams & across various time zones.
• Exceptional organizational & time management skills.
• Energetic & engaged professional who is passionate about working with people & exceeding expectations.
• Strong communication skills, both written & verbal.
• Fluent in English & German, additional languages are a plus.
• Ability to handle sensitive & confidential information with discretion.
• Adaptability & a proactive approach to problem-solving.
• Proficiency in office software tools, including Microsoft Office suite (PowerPoint, Excel etc) & Monday.com
• Team player, with a proactive can do attitude, willing to take on new tasks & challenges as the role develops

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/