We believe that we are better together, & at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, & experiences, so we can collectively revolutionize travel & together find the good out there.

We are seeking a highly motivated & experienced Executive Assistant to support our President of Tripadvisor Core.  

The Executive Assistant will provide a high level of administrative & project management support, anticipating & executing on the needs of this Leader, proactively addressing issues with an emphasis on sound judgment, initiative & confidentiality. This position facilitates efficient execution of the Presidents  activities & daily information flow by vetting internal & external requests, working closely with other leadership team members, managing internal & external correspondence, ensuring the smooth execution of internal & external meetings, taking the lead in daily briefing preparation, & managing special events. In tandem, you will partner with the Executive to provide internal communications support, coordinating remote & in-person touchpoints for the broader organization & team. Ideal candidates are passionate about their work & are constantly looking for ways to improve.

This role will be based out of Tripadvisors Needham, MA HQ, with an expectation of in-office work up to 3 days per week or as business needs dictate. Occasional additional travel to other locations may be required, based on business need. 

What Youll Do

• Provides both routine & non-routine project-based & administrative support to the President of Tripadvisor Core
• Handle a high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete. 
• Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various stakeholders (especially Administrative colleagues) throughout the company
• Prioritize conflicting needs; handle matters expeditiously, proactively, confidentially & follow-through on projects to successful completion, often with deadline pressures 
• Plan & coordinate external facing meetings, which may include cross functional teams & outside vendors
• Provide coordination support to staff meetings & town halls including organization & development of presentations
• Greet & assist external visitors with a strong level of customer service
• Draft, review, proofread, & format internal & external communication to ensure accuracy, consistency & completeness
• Attend staff meetings if/as requested; take notes & follow-up on outstanding agenda items
• Identify issues for escalation & keep in constant communication with others to ensure that the executive is well informed
• Provide total travel coordination including air & ground transportation, hotel reservations, visas & other travel documentation 
• Provide expense management including compiling receipts to file expense reports & track reimbursement status
• Assist in coordination of team all-hands meetings, internal events, off-sites, & all logistical & budget requirements related to the above
• Partner with Facilities, IT & Security to resolve any logistical issues & assist in every way possible to ensure tasks are completed
• Available & responsive to the global nature of the business

What Youll Bring

• BA / BS degree or equivalent work experience
• 5+ years of senior level support experience; prior experience providing administrative support to a C-level, public company executive preferred
• Team player with a strong attention to detail
• Proven administrative success in a fast-paced corporate environment
• Strong written & verbal communication skills & ability to interact with internal & external partners
• Work well under pressure in a rapidly changing environment
• Demonstrated ability to manage multiple projects simultaneously
• Fantastic organizational skills & great follow through on tasks
• A problem solver at heart with a genuine interest in learning by helping, bringing a solutions-oriented approach to administrative challenges 
• Enthusiasm to work with the larger admin team on process improvement, balancing elements of administrative excellence with our own unique corporate culture
• Interested in / excited by the idea of handling both complex projects & routine work simultaneously
• Ability to guide/mentor junior administrative staff
• Sound judgment regarding confidential information, Ability to exercise sensitivity, discretion, judgment, tact & diplomacy given that information handled may be confidential & complex in nature
• Superior computer skills (MS Office Suite & Google Suite, required; Workday Expense experience a plus); ability to gather data, compile information, & prepare reports within Excel
• Research skills to provide background information & context for external meetings, assemble daily briefing materials, & enable streamlined information flow from the business to deliver timely insights

ABOVE ALL ELSE, the successful candidate must be able to drive flexible structure & then adapt to the hyper fluid environment here at Tripadvisor

If you need a reasonable accommodation or support during the application or the recruiting process due to a medical condition or disability, please reach out to your individual recruiter or send an email to AccessibleRecruiting@Tripadvisor.com and let us know the nature of your request . Please include the job requisition number in your message.

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