Office Manager, Workplace Experience Specialist

Who we are

DoubleVerify is the leader in digital performance solutions, improving the impression quality & audience impact of digital advertising. Built on best practices, DoubleVerify solutions create value for media buyers & sellers by bringing transparency & accountability to the market, ensuring ad viewability, brand safety, fraud protection, accurate impression delivery & audience quality across campaigns to drive performance. Since 2008, DoubleVerify has helped hundreds of Fortune 500 companies gain the most value out of their media spend by delivering best in class solutions across the digital ecosystem that help build a better industry.

What youll do: 
 Office Management 

• Manage the reception area of the DV France office to ensure all calls are answered, guests are taken care of, mail is sorted & delivered, & ensure the reception area is maintained at all times.

• Arrange for meeting space, food & beverage service & other items as needed for meetings.

• Manage inventory of break room snacks, ensuring items are stocked on a daily basis.

• Ensure that the office is fully operational with all utilities functioning properly.

• Schedule & supervise maintenance repair work & assist with checking installation & servicing building equipment.

• Ensure compliance with state & federal regulations & build/own emergency response plans.

• Perform regular reviews of vendor performance to ensure service is in line with DV standards & costs are in line with the budget

• Support the Senior Manager, Real Estate Projects with the purchase of office supplies & furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies & budgetary restrictions.

• Escalate any issues with the property or office to Senior Manager, Real Estate Projects 

• Lead coordination between building facilities, vendors, repair contractors, etc.

• Identify & resolve problems in a timely manner & gather & analyze information to provide recommendations for business decisions related to the office space & operations.
   

Workplace/People Experience

• Research & create fun & new experiences for onsite perks. Manage, strategise & operationalise the delivery of those experiences.

• Research, recommend, & assist with the organization of company events, including quarterly meetings; happy hours; summer & holiday parties, other company parties, etc.

• Support the HR team with the new hire onboarding process, off boarding process, & assist with administrative tasks related to Human Resources.

• Scheduling appointments & meetings based on business priorities; Preparing & distributing materials to meeting participants as required; revising meetings & appointments as needed to avoid scheduling conflicts.

• Plan & host local People Experience (PEX) events & support international PEX collaboration during hackathons, Impact Week & all global events to create memorable moments as well as initiate & promote valuable & impactful ideas supporting DVs mission.

• Collaborate & lead projects as assigned.

Who you are:

• Minimum of 5 years of Office Management/Administrative experience a plus.

• Industry experience/knowledge a plus

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Product Suite

• Organized with a rigorous attention to detail, drive for excellence, a problem-solver, & a positive can-do approach

• Ability to adapt to & embrace change

• Very strong interpersonal & communication skills

• Interest in party planning, being on top of the hot food trends for lunch meetings & event planning as well as setting a fun office culture

• Experience providing facilities support for large, in-office teams. 

• Excellent verbal & written skills

• Strong analytical & problem solving skills with ability to work independently & collaboratively

• Ability to lift approximately 15-20 pounds