Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for the Office of the CEO. This person will support the Chief of Staff to the CEO & partner with his Executive Business Partner to support his office as a whole. Our Admins are the glue that holds everything together - from calendaring & travel to team support, you will have the opportunity to participate in a wide variety of confidential & strategic tasks. This person is humble & will be resourceful in building strong relationships with internal stakeholders & external contacts; making a point to be available & approachable to everyone. Youll be working in a fast-paced environment with passionate team members who are focused on quality & execution. If you like to tame chaos while remaining calm & flexible in the face of ever-changing priorities & needs, then this is the role for you.

Responsibilities

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal & external executives & assistants
• Set up domestic & international travel arrangements
• Plan & execute on-site & off-site meetings, dinners, & events
• Prepare monthly expense reports for leads & coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads & act as a liaison, building great relationships with internal stakeholders & external contacts

Requirements

• Bachelor's Degree
• 2+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams 
• Ability to juggle multiple projects & priorities at once in an organized manner 
• Ability to move quickly & make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above & beyond with a proactive mindset
• Great communication skills & the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure & sense of humor in high-pressure situations
• Passion for Dropbox & helping your leads & their teams as they scale
• Event planning experience 
• Knowledge of San Francisco neighborhoods & SF restaurant scene