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Dropbox // cloud storage
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Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for the Office of the CEO. This person will support the Chief of Staff to the CEO & partner with his Executive Business Partner to support his office as a whole. Our Admins are the glue that holds everything together - from calendaring & travel to team support, you will have the opportunity to participate in a wide variety of confidential & strategic tasks. This person is humble & will be resourceful in building strong relationships with internal stakeholders & external contacts; making a point to be available & approachable to everyone. Youll be working in a fast-paced environment with passionate team members who are focused on quality & execution. If you like to tame chaos while remaining calm & flexible in the face of ever-changing priorities & needs, then this is the role for you.


  • Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal & external executives & assistants
  • Set up domestic & international travel arrangements
  • Plan & execute on-site & off-site meetings, dinners, & events
  • Prepare monthly expense reports for leads & coordinate special projects as needed
  • Serve as the face of Dropbox on behalf of your leads & act as a liaison, building great relationships with internal stakeholders & external contacts


  • Bachelor's Degree
  • 2+ years experience in an administrative support role
  • Experience with heavy calendaring for multiple principals or teams 
  • Ability to juggle multiple projects & priorities at once in an organized manner 
  • Ability to move quickly & make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above & beyond with a proactive mindset
  • Great communication skills & the ability to work effectively with a spectrum of personalities
  • Strong Google calendar/e-mail/doc skills
  • Ability to maintain composure & sense of humor in high-pressure situations
  • Passion for Dropbox & helping your leads & their teams as they scale
  • Event planning experience 
  • Knowledge of San Francisco neighborhoods & SF restaurant scene 

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