We are seeking a tech-savvy, detail-oriented, & proactive professional to provide high-level administrative & clerical support. This role will support our Chief People Officer & General Counsel, as well as partner with their respective leadership teams, to ensure efficient operations & seamless executive support.

You'll Get To...

Executive & Administrative Support

• Provide high-level support to one or more VP+ executives, managing dynamic & complex calendars with minimal oversight
• Coordinate travel, meeting logistics, & cross-functional schedules with accuracy & efficiency
• Anticipate needs, resolve scheduling conflicts, & prioritize time-sensitive requests
• Prepare meeting agendas & materials, take notes, & ensure timely follow-up on action items
• Complete expense reports & reconcile transactions in a timely manner
• Draft, edit, & format communications, presentations, & reports for internal & external audiences
• Maintain & update team mailing lists, rosters, & shared documentation
  
  

Operational & Project Support

• Support operational efficiency by streamlining workflows & improving support processes
• Manage recurring reporting & presentation submissions in partnership with team members
• Partner across departments to coordinate initiatives & ensure alignment with business priorities
• Handle multiple high-priority tasks independently & exercise good judgment when priorities shift
  
  

Event & Culture Coordination

• Plan & coordinate team meetings, offsites, all hands, & milestone celebrations
• Partner with Workplace Services to manage event logistics, including catering, AV setup, & vendor coordination
• Manage discretionary funds for team recognition, birthdays, & anniversaries
• Promote a positive team culture by supporting engagement activities & internal communications

Skills & Attributes:

• Strong organizational skills with the ability to manage multiple priorities
• Excellent attention to detail, accuracy, & follow-through
• Ability to operate independently & make decisions in fast-paced, ambiguous environments
• Discretion & sound judgment in handling confidential information
• Clear & confident communication skills across levels & functions
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)

Who We're Looking For

• 4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level & above
• Experience providing high-level administrative support with autonomy & accountability
• Proven ability to anticipate needs & proactively improve administrative systems & processes
• High school diploma required; Associates or Bachelors degree preferred

Benefits & Perks

• A choice between medical plans with an option for 100% covered premiums including medical, dental, & vision
• Supplemental Life & Disability Insurance plans
• Fertility & adoption benefits
• Headspace mindfulness app subscription
• Global Employee Assistance Program
• Retirement benefits with employer match
• Flexible paid time off
• 20 weeks for parental leave & up to 12 weeks to care for an ill family member
• Pretax commuter benefit
• Education reimbursement
• Employee donation match to community organizations
• 8 Global Employee Resource Groups (ERGs)
• Dog-friendly workplace
• Free lunch & snacks
• Private rooftop
• Hack week twice per year

Cash Compensation Range: $79,500 - $120,000 USD

The base salary for this position will vary based on job-related criteria including relevant skills, experience, & location, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), Squarespace employees are eligible to be granted an option to purchase our common stock.

About Squarespace

Squarespace is a design-driven platform helping entrepreneurs build brands & businesses online. We empower millions of customers in more than 200 countries & territories with all the tools they need to create an online presence, build an audience, monetize, & scale their business. Our suite of products range from websites, domains, ecommerce, & marketing tools, as well as tools for scheduling with Acuity & creating & managing social media presence with Bio Sites & Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, & coworking spaces in the UK, Netherlands, & Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.

Our Commitment

Today, more than a million people around the globe use Squarespace to share different perspectives & experiences with the world. Not only do we embrace & celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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