This Executive Assistant works closely with the CFO, General Counsel, & their Senior Leadership Teams to provide comprehensive administrative & operational support, help execute strategic initiatives, & manage key projects & deliverables. You will interact & serve as the first line of contact with internal stakeholders, external partners, & vendors on behalf of the Executive.

This is a hybrid role working from our NYC office three days per week. You will report to the Head of Leadership Support, Office of the CEO.

You'll Get To

Administrative + Operational Support:

• Schedule & coordinate meetings, appointments, & travel arrangements for Executive & senior team members
• Ensure conference rooms are properly booked & setup for meetings
• Update mailing lists & rosters as needed
• Partner with FP&A to manage yearly discretionary & interoffice T&E budgets
• Create onboarding guides for new hires; administer Coupa, Egencia, & Hub/Service Desk trainings
• Assist with ad hoc personal errands & projects
• Provide coverage for members of the leadership support team as needed
• Create, manage, & maintain specific communications & cadence for the Finance Leadership Team, All Hands meetings, QBRs (Quarterly Business Reviews), team meetings, ongoing communications, etc.

Strategic Support:

• Act as a strategic thought partner & sounding board to the CFO, GC & their leadership teams; provide insights & recommendations based on understanding of department needs, performance, & goals
• Provide high-level support to the CFO + GC, preparing presentations, drafting talking points, exploring conferences & opportunities that align with company goals/initiatives & conducting research as needed
• Shadow Executive(s) in key meetings to assist with followup or action items
• Screen, approve, draft scripts / presentations & manage logistics of Executive's speaking engagements + interview opportunities to increase Squarespace brand awareness; coordinate & submit required materials such as speaker agreements, bio, headshot, & supporting creative assets.
• Responsible for creating briefs & summarizing key talking points for internal & external engagements
• Manage workflow & assist in the preparation of QBR decks, monthly department review decks, & monthly scorecards
• Draft & proofread department-wide communications on behalf of the Executive, including emails, slacks, & decks
• Attend monthly department budget reviews & partner with FP&A to manage yearly discretionary & interoffice T&E budgets

Cross-Functional Collaboration: 

• Act as a bridge between the CFO + GC & various stakeholders
• Facilitate communication & collaboration between different departments to ensure alignment & coherence in company-wide efforts
• Serve as a key representative of the CFO + GC
• Work closely with the People Partner to align on HR initiatives, support talent management strategies, & ensure cohesive messaging & alignment across people-related processes. Facilitate communication between the CFO + GC & HR to address team needs, support employee engagement, & drive a positive organizational culture.
• Build productive & positive relationships across the organization at all levels to drive influence

Event Coordination:

• Coordinate quarterly All Hands; prepare deck + slido presentations, distribute & archive event recordings
• Coordinate quarterly onsites/offsite events; prepare agendas, record minutes, & assist with action items
• Advocate for team culture & development by planning & executing large-scale onsites/offsites
• Negotiate terms & fees with external vendors + submit & track requisition requests & approvals

Project Management:

• Lead & oversee critical projects, ensuring deadlines are met, resources are allocated efficiently, & goals are achieved
• Take complete ownership of projects / programs from start to finish
• Responsible for managing follow ups & action plans for all projects
• Help manage Monthly Business Reviews, ensuring decks are complete on time with the correct context & correct attendee list is on the invites
• Create, manage, & maintain specific communications & cadence for Finance Leadership Team, All Hands meetings, QBRs (Quarterly Business Reviews), team meetings, ongoing communications, etc.

Who We're Looking For

• Minimum of 10+ years of experience as an executive assistant or similar role, supporting C-level executives or UHNWI
• Bachelor's degree in Business Administration, Communications, or a related field
• Strong understanding of the finance function within an organization
• A desire to understand the broader organizational & department goals & aligning executive support accordingly
• Ability to handle sensitive & confidential information with discretion
• Experience with Google Suite (Gmail, Slides, Docs, Sheets, Drive), project management tools (Canto, Forecast), & design tools (Adobe Creative Suite, Figma, Runway, Midjourney, or ChatGPT)

Benefits & Perks

• A choice between medical plans with an option for 100% covered premiums 
• Fertility & adoption benefits
• Access to supplemental insurance plans for additional coverage
• Headspace mindfulness app subscription
• Global Employee Assistance Program
• Retirement benefits with employer match
• Flexible paid time off
• 20 weeks for parental leave & up to 12 weeks to care for an ill family member
• Pretax commuter benefit
• Education reimbursement
• Employee donation match to community organizations
• 6 Global Employee Resource Groups (ERGs)
• Dog-friendly workplace
• Free lunch & snacks
• Private rooftop
• Hack week twice per year

Cash Compensation Range: $125,000 - $201,250 USD

The base salary for this position will vary based on job-related criteria including relevant skills, experience, & location, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), Squarespace employees are eligible to receive an incentive award as part of their total compensation.

About Squarespace

Squarespace is a design-driven platform helping entrepreneurs build brands & businesses online. We empower millions of customers in more than 200 countries & territories with all the tools they need to create an online presence, build an audience, monetize, & scale their business. Our suite of products range from websites, domains, ecommerce, & marketing tools, as well as tools for scheduling with Acuity & creating & managing social media presence with Bio Sites & Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, & coworking spaces in the UK, Netherlands, & Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.

Our Commitment

Today, more than a million people around the globe use Squarespace to share different perspectives & experiences with the world. Not only do we embrace & celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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