he Assoc Director, Payroll Services is a key member of the HR & Total Rewards function & is responsible for all aspects of payroll processing & reconciliation for approximately 9,000+  team members in addition to a sizable contingent workforce. They will report to the VP of Total Rewards, & work closely with the Human Resources & Finance Departments, as well as third-party vendors. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state & federal regulations.

The role will be responsible for managing the payroll team to effectively provide a localized payroll service. This leader will monitor, train/educate, undertake payroll transformation projects, provide insights, manage payroll risks, & adhere to local statutory requirements.  They will build & maintain productive relationships with all stakeholders, including payroll staff, payroll providers, HR, & other internal & external customers. 

GENERAL RESPONSIBILITIES: 

• Responsible for payroll operations & governance for multiple entities, ensuring timely & accurate processing of payroll in compliance with federal, state, & local wage & hour laws
• Responsible for multi-state tax reporting, compliance, & remittance
• Ensure that HelloFresh complies with the wage & hour laws, federal & state regulations & companys policies & procedures
• Provide strategic direction & expertise to the payroll function along with creating short-term & long-term strategies for continuous improvement in payroll operations.
• Drive the transformation & modernization of the payroll function by leveraging technology to automate processes & reporting
• Responsible for the year-end internal/external audit of the payroll function
• Establish best practices & develop workflows to improve customer services, & business process
• Acts as a resource to management for questions related to payroll & payroll taxes
• Expert knowledge of payroll processes from time & effort, calculation, disbursement, garnishment, & overpayment
• Provides guidance on payroll tax laws to staff; monitors & manages payroll tax policies, procedures & internal controls
• Ensures the development & training of all payroll team members
• Ensure robust controls are regularly reviewed across the payroll group to refine, so to mitigate risk
• Review, design, develop, & implement updated payroll-related policies & procedures as needed
• Perform other duties & special projects & other duties as assigned

Qualifications:

• A minimum of 7-10 years of progressive payroll experience, with a minimum of 4 years  successfully leading a team of payroll professionals for a multi-state  company; 
• 5+ years of experience with Workday preferred
• Bachelor's degree with emphasis on accounting, business, finance, or a related field; or a combination of post high school & equal experience may be substituted for education. Certified Payroll Professional (CPP) preferred.
• Strong working knowledge of applicable US federal, state, & local rules & laws.
• Extensive experience working in a complex multi-hourly distribution center/facility preferred
• Expert knowledge of multi-state payroll, payroll tax rules, & regulations/compliance in the U.S.
• Proficient use of Google Sheets, or MS Excel required
• Must be detailed orientated & maintain confidentiality in a professional manner
• Work on multiple tasks simultaneously, while ensuring tasks are completed on time in a fast-paced, rapidly changing environment
• Excellent analytical & problem-solving skills with exceptional attention to detail
• Strong verbal & written communication skills
• Ability to work in a fast-paced environment & manage simultaneous priorities & deadlines
• Ability to adapt to changing priorities, meet deadlines & be a change agent
• A self-starter/high initiative to proactively identify opportunities to improve & find solutions
• Ability to work on-site, in-office, 2 days of the week

Youll get (do not edit this list)

• Competitive salary, 401k with company match that vests immediately upon participation, & company equity plan based on role
• Generous PTO & parental leave of up to 16 weeks
• Comprehensive health & wellness benefits with options at $0 monthly, effective first day of employment
• Tuition reimbursement for continuing education
• Up to 75% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, & Factor_)   
• Access to 6 different Employee Resource Groups (ERGs) including those for minorities, women, veterans, parents, & LGBTQ+
• Inclusive, collaborative, & dynamic work environment within a fast-paced, mission-driven company that is growing exponentially year over year