|
WHO WE ARE
Vox Media is the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about whats now, whats next, & whats possible.
Vox Medias Legal & Business Affairs team is a dynamic & integral part of Vox Media, supporting the company in all areas of business, content creation, & compliance. Were seeking an experienced Legal Operations Senior Associate to join our highly motivated Legal Operations team.
The core functions of the Legal Operations team include knowledge & information sharing, building & maintaining systems, project management, & managing legal team vendors for Vox Medias Legal & Business Affairs team. Were looking for a creative, detail-oriented, & solutions-driven experienced operations professional with a proven ability to partner cross-functionally to build scalable systems & processes. You will play a critical role in enhancing the Legal & Business Affairs teams effectiveness & efficiency, enabling the department to better serve the needs of Vox Media.
This position reports directly to the Head of Legal Operations (who is also Senior Director, Rights & Licensing) & will work alongside another legal operations professional.
As a community of journalists & storytellers, business professionals, creators, & technologists, we believe it is a moral & business imperative to amplify voices: to cultivate diversity, equity, & inclusion throughout our organization & media. This applies to our candidates, our teams, our storytelling, our creative work, & our platforms, products, & partnerships.
WHAT YOULL DO
-
Systems Development & Legal Tech Management
- Create, develop, maintain & optimize legal systems & tools across DocuSign, Dropbox, Slack, & low-code automation applications like Airtable & Zapier.
- Partner with other members of the Legal & Business Affairs team, as well as stakeholders across the company to create processes & manage integration & adoption of systems.
- Manage legal tech & legal vendor relationships.
Project Management
- Design & lead initiatives to improve workflows, processes, & contract lifecycle management. For example, our Legal Operations team partnered with other members of the Legal & Business Affairs team & Vox Medias content creation teams to create a streamline process for production to send out the necessary legal documentation for their projects. This process also memorializes key informationsuch as restrictions, & other critical datathat can be used by the Legal & Business Affairs team & our production teams in the future.
- Manage complex cross-functional projects from ideation through execution ensuring goal alignment, managing stakeholder communication, execution, & adoption, both independently & collaboratively with other members of the Legal Operations team.
Information Governance & Knowledge Management
- Create & maintain resources for the Legal & Business Affairs team & external guidance to the various content creators & business teams it supports. This includes ideating best saving practices & processes, critically assessing our current resources, & thinking strategically about how we communicate guidance to the company.
- Develop & champion best practices for knowledge sharing, documentation, & document retention.
Additional Responsibilities
- Support Vox Medias compliance efforts, including employee & contractor training, records retention, & other compliance initiatives.
- Support the exploration of new technology to further innovate & improve systems & workflows.
- Lead the Legal & Business Affairs teams AI transformation.
- Proactively identify knowledge gaps & implement scalable solutions that empower business users with self-service legal resources.
- Assist the General Counsel & other members of the Legal & Business Affairs team with managing outside counsel billing & payment.
WHO YOU ARE
- 4+ years of experience in legal operations (or adjacent operations background) with a proven track record of developing workflows, processes, & managing complex projects, & systems.
- Excellent communication skills, including clear & effective written & verbal communication.
- Ability to work effectively with a diversity of individuals at all levels & across all areas of an organization & can effectively manage upwards.
- Highly organized & meticulous attention to detail & quality of work.
- Curious, creative, open-minded & energized by solving operational challenges.
- Ability to adapt & adjust goals, priorities, processes, & results throughout change.
- Ability to multi-task in a fast-paced environment.
- Proven ability to independently identify areas of improvement & proactively escalate.
- Adept at translating ambiguity to actionable goals & processes.
- Team-oriented & flexible with a no task is too small mentality.
- Experienced in working with Airtable, Slack, Zapier, Docusign, & Google Workspace.
- Familiarity with AI.
- Preferred but not required:
- Experience working at a law firm, in-house legal team, or media company.
If you have what it takes but don't meet every single point in our job posting, please apply with a cover letter to let us know how you can bring your unique skills to the Legal Operations team.
WHERE YOULL WORK
This job is located in New York or DC. While we currently do not require Legal & Business Affairs team members to work out of the office regularly, team members are expected to be available to come into the office from time to time for meetings with other team members or key stakeholders.
WHY VOX MEDIA?
WHAT WE OFFER
This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here.
OUR DEI+ COMMITMENT
Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves & create their best work. We recognize that great stories, platforms, products & services come from people with all manner of backgrounds & experiences. We recognize that our commitments require ongoing work & sustained attention, as well as adaptation to new insights & best practices. We keep our diversity data public for the sake of accountability, transparency & communication. Learn more about our values here, & our approach to corporate citizenship here.
Vox Media is an Equal Opportunity Employer & qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law. Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws. We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities. If you require a reasonable accommodation as part of the application process, please contact our People & Culture team (recruitment@voxmedia.com).
WHAT COMES NEXT
Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @voxmedia.com email addresses, never via text message. Read more about how our recruiting team operates, & how to protect yourself from recruitment fraud, here.
|
