SoundCloud empowers artists & fans to connect & share through music. Founded in 2007, SoundCloud is an artist-first platform empowering artists to build & grow their careers by providing them with the most progressive tools, services, & resources. With over 375 million tracks from 40 million artists, the future of music is SoundCloud.

SoundCloud is looking for a Senior Executive Assistant based in our New York Office who will serve as a strategic administrative partner to our COO/CFO, providing them high-level support, with meticulous attention to detail & discretion. As the right hand to our leadership team, your work will be at the core of their daily operations, seamlessly enabling collaboration & connection with each other, & the rest of the executive team.

This high-impact role demands operational excellence, outstanding communication skills, exceptional process & project management, & the agility to thrive in a fast-paced, dynamic environment. Youre also grounded in integrity, discretion, professionalism, knowing exactly when to push forward & when to hold the line.

In this role, youll handle complex travel scheduling, high-volume meeting requests across multiple time zones, coordinate preparation materials, & ensure the smooth execution of both internal & external meetings. This includes developing agendas, capturing notes, tracking action items, & managing follow-up communications with stakeholders. While you will directly support the COO/CFO, you will be responsible for operationalizing their vision across the organization.

To be successful in this role, you operate with urgency, thrive under pressure, & have a sixth sense for what your executives need, often before they do. You should be energetic, poised, personable, & have excellent executive-level presence. 

This position is a 6-month contract role with the potential to become full-time.

Responsibilities:

• Act as the gatekeeper & air traffic controller for the Executive - managing calendars, prioritizing time, & protecting focus
• Provide high-level administrative support, including complex calendars, scheduling meetings (executive & board-level), & coordinating travel arrangements
• Help executives prepare for meetings by developing meeting agendas, taking & disseminating notes, & tracking action items
• Anticipate organizational needs, proactively resolve problems, & help address issues as they arise
• Act as the proxy for the executives & their teams; set the tone for the organization, maintain the executives image - be able to speak on their behalf & represent them on multiple issues & subjects
• Collaborate closely with fellow executive assistants to drive operational efficiency, foster seamless communication, & ensure a cohesive, well-coordinated connection between leadership & teams across the organization
• Manage a warm, welcoming environment for the organization & keep the executives & their teams informed & aware of organizational issues, potential concerns, conflicts, & bottlenecks
• Handle confidential & sensitive information with discretion & sound judgment
• Recognize operational weaknesses & help sharpen processes or develop new ones
• Partner with multiple teams across the business & ensure alignment across global teams on goals, plans, & deliverables
• Understand the business preferences & priorities of your leaders in order to best support their time 

Qualifications:

• 8+ years of Executive Assistant supporting C-Level Executives, Chief of Staff, or similar experience 
• High-level EQ with top-tier organizational, time management, & communication skills
• Experience with strategic planning, organizational planning, & operational follow-through
• Experience managing multiple projects simultaneously under tight timelines & rapidly shifting priorities
• Proven ability to handle highly sensitive & confidential information with discretion, integrity, & professionalism
• Excellent written communication skills, with the ability to proactively engage with stakeholders at all levels
• Be highly proficient at analyzing, synthesizing, & summarizing data/information, creating reports, spreadsheets, presentations, & making recommendations or improvements 
• Strong business & financial acumen
• Capable of managing stakeholder relationships across multiple functions internally & externally
• Based in the New York Metropolitan Tri-State Area, you are expected to be in the office on the same days as the COO/CFO & are comfortable with the highly adaptable nature of support work, including being available as needed
• Excellent command of Google Suite (including Gmail, Google Sheets, Google Calendar, Google Docs & Google Slides) for required preparation of presentations & drafting of various forms of correspondence requested by the COO/CFO

The salary for the 6-month contract is $84,000. 

About us:

• We are a multinational company with offices in the US (New York & Los Angeles), Germany (Berlin), & the UK (London).
• We provide a flexible work culture that offers the opportunity to collaborate & connect in person at our offices, as well as accommodating work from home.
• We are deeply committed to ensuring diversity, equity, & inclusion at all levels of our organization & fostering a community where everyones voice, perspective, & experience is respected & heard.
• We believe a strong team is made by investing in employees through mentorship, workshop, & enrichment opportunities.

Diversity, Equity & Inclusion at SoundCloud

SoundCloud is for everyone. Diversity & open expression are fundamental to our organization; they help us lead whats next in music by understanding & empowering our creators & fans, no matter their identity. We acknowledge the challenges in the music industry, & strive to influence an inclusive culture where everyone can contribute respectfully & thrive, especially the historically marginalized communities that many of our creators, fans & SoundClouders identify with. We are dedicated to creating an inclusive environment at SoundCloud for everyone, regardless of gender identity, sexual orientation, race, ethnicity, migration background, national origin, age, disability status, or care-giver status.

At SoundCloud you can find your community or elevate your allyship by joining a Diversity Resource Group. Diversity Resource Groups are employee-organized groups focused on supporting & promoting the interests of a particular underrepresented community in order to build a more inclusive culture at SoundCloud. Anyone can join, whether you share the identity or strive to be an ally.