ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative & media agency with an expertise in driving relevance for clients & delivering impactful business results. The independently-owned agency was founded in 2009 & has offices in New York, Los Angeles, London, APAC & LATAM. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards & The Webby Awards. It is part of the VaynerX family of companies.

This position will be reporting directly to a key Executive. This is a full-time position & will require the candidate to be in-office 1-2 days a week (flexible). Office is located at Hudson Yards. 

Responsibilities:

• Inbox maintenance for Executives inbox - moving out junk/spam, jumping in for meeting scheduling, escalating priority correspondence, etc. 
• Calendar management of an extremely active calendar, scheduling internal & external meetings, travel, personal obligations, events, etc. 
• Responding to & drafting internal & external correspondence in a timely manner 
• Maintaining any tracking or status documents related to Executives calendar and/or projects
• Booking international/domestic travel (commercial & private flights/hotels/cars/greeters/etc.). 
• Be available during off hours during international travel to assist with any adjustments that may arise.
• Collaborate with cross-functional assistants (external & internal) to ensure that any ongoing projects, meetings & needs for the Executive & company are met
• Assisting the Executive as needed with various team projects & business needs
• Manages ad hoc executive projects
• Handle coding & submission of Executives corporate expense reports 
• Coordinate conference rooms & catering as needed for meetings
• Assisting the Executive with personal tasks, when needed 

Qualifications:

• 3+ years of relevant experience as an Executive Assistant
• Ability to act as a team player & to interact with all levels of employees & clients within & outside the organization
• Highly organized, a great multi-tasker & intense attention to detail
• Strong problem-solving skills
• Have an attitude of no task is too big or too small & be willing to wear many hats
• High degree of personal initiative - be resourceful, proactive, flexible, & responsible
• Able to maintain a high level of integrity & discretion in handling Executives personal & professional matters
• Flexible work schedule & willingness to work outside of normal business hours when needed, not overly frequently
• Multitasks & handles changes in a positive way
• Coachable & willing to accept feedback & incorporate feedback when needed.

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive & representative team that will enhance our perspectives, skill sets, background, & behaviors.  We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, & location.  
• Base Salary $100,000 - $115,000
• Employer-sponsored 401k with match
• Medical, Dental, & vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health & Wellness benefits