HelloFreshs Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical & organization initiatives at our Distribution Center.

This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities & facilities to ensuring a welcoming, well-organized, & energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing & tracking inventory, organizing supplies, managing mail, enhancing aesthetics, & assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, & working collaboratively.

We are seeking a highly organized, proactive, & engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations & fostering a positive, inclusive, & engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands & Distribution Centers. This role is 100% on-site in the Distribution Center.

This is an in office, hourly position.

You will

• Accurately track & reconcile purchases, adhering to the given budget & spending policy, & execute site indirect spend purchasing for items such as office supplies, snacks, catering, & general supplies.
• Run morning setup, including resetting conference rooms & office furniture, stocking supplies, snacks, & conducting space walk-throughs; manage incoming/outgoing mail & office deliveries.
• Spot inefficiencies, design & manage process improvements to achieve operational excellence, & partner on projects aimed at improving processes & procedures..
• Build & streamline local site programs to support an inclusive environment, promoting effective & engaging two-way communication using various vehicles (TV, video, flyers, text, postings, & in-person meetings).
• Support the Culture & Engagement Team in the set up & execution of programming such as;  recognition program, 2-way communication initiatives, growth & wellness & more.  Foster strong cross-functional partnerships & work closely with Operations & local HR teams to ensure processes operate efficiently & to support them in owning & improving the employee experience.
• Support the Local HR, & Operations Team as needed, including supporting ad hoc projects.

You Are/Have

• A self-starter, able to work independently & driven by an enthusiasm for learning & proactively improving existing processes
• Aesthetics are essential, so this person should have a keen eye for detail & organization, & have very high standards for a neat & organized office
• Comfortable with getting your hands dirty (literally & figuratively!)
• A customer-focused mindset - in this role, every onsite employee is your customer
• An ability to communicate clearly & effectively in both verbal & written form
• Able to perform the essential functions of the position with or without reasonable accommodation, including:
• Regularly lifting & moving up to 30 pounds without assistance
• Stand and/or walk for prolonged periods

At minimum, you have...

• Must be at least 18 years old
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position
• 2+ years of experience in Employee Engagement 
• Experience with Excel and/or Google Sheets 
• A high degree of professionalism
• Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor
• GED/HS diploma required

Youll get

• Competitive Salary & 401k company match that vests immediately upon participation 
• Generous parental leave of 16 weeks & PTO policy 
• $0 monthly premium & other flexible health plans 
• 75% discount on your subscription to HelloFresh (as well as other product initiatives)   
• Snacks, cold brew on tap & monthly catered lunches 
• Company sponsored outings & Employee Resource Groups 
• Collaborative, dynamic work environment within a fast-paced, mission-driven company  

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks & responsibilities as needed to meet changing business needs, operational requirements, or other factors