VaynerTalent seeks a super detail-oriented & responsive individual to serve as an Administrative Assistant for our President/Managing Partner. This role will report to the Associate Director, VaynerTalent & the President/Managing Partner, VaynerTalent. 

The Administrative Assistants day-to-day will encompass back-end team support functions as well as client-facing execution, & possibility for travel. This team is fast-moving; the Administrative Assistant will help both keep the trains on the right tracks internally, & ensure external client relationships remain strong & robust. 

This opportunity will offer high levels of responsibility with client-interfacing day-to-day interactions on high-profile individuals & groups in the media, entertainment, & sports industry. As a result, the task at hand is to deliver both administrative support & creative strategic thinking across a variety of accounts, where we deliver a high volume of work.

Responsibilities:

• Proactively manage executives  schedule throughout the day, ensuring that they are where they need to be, prepared for meetings in advance, & ready to seize opportunities where they appear
• Scheduling, confirming, & relocating commitments as/if necessary to ensure all parties are present, & proactively manage time-sensitive ad-hoc issues that may arise
• Serve as go-to point of contact for all upcoming meetings: contact all individuals to schedule; if virtual, confirm all parties present & reach out if they are late; if in-person confirm all parties have necessary info for parking, security, building or room access
• Update internal tracking & project management tools to reflect the current status & state of team schedules, outstanding items, etc.
• Arrange & coordinate meetings & events as well as professional reservations & travel arrangements
• Determine appropriate course of action, referral, or response when fielding requests
• Update internal tracking & project management tools to reflect the current status & state of team schedules, outstanding items, etc.
• Prioritize conflicting needs; handles matters expeditiously, & proactively
• Being a regular point of contact for clients & taking a critical role in actioning client & team requests that lead & shape opportunities based on the clients business objectives
• Assist the Associate Director as an additional point of contact for engaged talent, answering tier-one questions & concerns & escalating others appropriately
• Monitor a stream of emails for to-dos & relevant information
• Take detailed notes & meeting minutes for all conversations participated in, articulately & accurately documenting conclusions, actions, & follow-ups, & memorialize these materials into project management tools
• Provide general administrative support across the team & organization, assisting where bandwidth allows
• Serve as the central point of contact for all team priorities, projects, etc., acting as the primary owner of teams project management tools & processes
• Maintain intimate knowledge of ongoing project & priorities, such that guidance can be given as to appropriate prioritization for senior management
• Aid in tracking outstanding items for follow-up & input-needed from senior management & other team members

  Qualifications:

• Bachelors degree required
• 3+ years of Administrative experience, with a strong preference for those functions at a prior employer within the Media, Entertainment, & Sports industry
• Experience with Google Drive & Docs, Zoom,Microsoft Office
• Excellent written & verbal communication skills
• Highly resourceful & disciplined, with strong emotional intelligence & self-motivation
• Experience & comfort with client-facing presentations & interaction
• Comfort with & disciplined to manage highly sensitive confidential information
• Flexibility to travel if client relationship management needs dictate (~10%) 

Location: This will be a hybrid position based in New York

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive & representative team that will enhance our perspectives, skill sets, background, & behaviors. We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, & location
• Base Salary $50,000-$65,000
• Employer-sponsored 401k with match
• Medical, Dental & vision coverage
• Caregiver (Parental) Leave
• Unlimited PTO
• Health & Wellness benefits