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IAC // media & internet conglomerate with 150+ brands
 
New York City    Posted: Wednesday, June 29, 2022
 
   
 
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JOB DETAILS
 

About Us

IAC builds companies. We are guided by curiosity, a questioning of the status quo, & a desire to invent or acquire new products & brands. From the single seed that started as IAC over two decades ago have emerged 11 public companies & generations of exceptional leaders. We will always evolve, but our basic principle of financially-disciplined opportunism will never change. IAC today operates Dotdash Meredith & Care.com, among many others, & also has majority ownership of Angi Inc, which includes HomeAdvisor Powered by Angi & Handy. The company is headquartered in New York City & has business operations & satellite offices worldwide.

Company Benefits & Perks

  • Generous paid time off programs for flexible vacations
  • 16 hours of volunteer time off yearly for community service
  • Industry-leading 401k plan with 10% dollar-for-dollar company match
  • Employer-sponsored medical, dental, & vision insurance
  • $5,000 yearly tuition reimbursement for continuing education
  • Pre-tax commuter benefits through WageWorks
  • A vibrant office building in Chelsea with a well-stocked snack bar

The Opportunity

Title: Executive Assistant
Reports to: C-Suite Level Executive
Location: 555 W. 18th Street, New York, NY (Onsite)

We are currently seeking an Executive Assistant to manage the daily operations of our C-suite office. This position requires strong organizational skills, an extremely proactive nature, resourcefulness, & creative problem-solving skills with a willingness to go the extra mile to solve any issue. This assistant must anticipate the needs of multiple executives & facilitate the smooth operation of the entire team.

Responsibilities

  • Provide all administrative support; prioritize & delegate to meet strict deadlines.
  • Coordinate & manage the executive's heavy calendars.
  • Responsible for a system of follow-up on all outstanding internal & external scheduling & miscellaneous issues.
  • Determine the importance of meeting requests & schedule accordingly.
  • Oversee arrangements of travel & other accommodations, including comprehensive & detailed itineraries.
  • Handle a heavy volume of incoming & outgoing calls, emails, & mail.
  • Act as liaison with all internal & external offices. Be versed in dealing & interacting with other high-level executives both internal & external to the company.
  • Handle all accounts payable & expense report requests.
  • Coordinate meetings & events, & organize materials for participants.
  • Courteously greet visitors & direct them to the appropriate office/conference room.
  • Interact with & direct divisional contacts & vendors.
  • Provide updates & comprehensive information to executives as needed.
  • Produce general correspondences. Photocopy & fax information as needed or requested.
  • Maintain accurate databases electronically & paper copies to include address books, files, & general contacts.
  • Adding to & maintaining the cloud-based system that tracks the group's efforts with target companies (CRM).
  • Meaningfully contributing to potential investment discovery - including, but not limited to, researching online, communicating with potential partners & targets, & identifying high-value conferences & events.

Requirements

  • Bachelor's degree required; minimum of 3+ years previous Executive level administrative support.
  • Must be available & flexible for after-hours tasks, as well as periodic weekend coverage.
  • Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel).
  • Communication skills must be stellar; ability to interact with individuals at all levels of the organization.
  • Must have a high level of interpersonal skills to handle sensitive & confidential situations. Position continually requires demonstrated poise, tact, & diplomacy.
  • Accuracy, thoroughness, extreme attention to detail, & efficiency.
  • Ability to work in a fast-paced environment with demonstrated ability to multi-task & juggle multiple competing tasks & demands. Need high energy & assertive nature.
  • Have a failsafe method of follow-up for all items.
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, & presentation software (Outlook, Word, PowerPoint, Excel).
  • Work requires continual attention to detail in composing, typing, & proofing materials, establishing priorities, & meeting deadlines.
  • Must be able to work a Monday thru Friday, 9:00 am to 6 pm schedule.
 
 
 
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