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Compass // tech-enabled real estate platform & brokerage
Design, Full Time    Greater New York City    Posted: Tuesday, December 03, 2019
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The Assistant Project Manager is responsible for assisting the Project Managers and/or Construction Managers with the daily management, supervision, coordination, & successful completion of the project(s) to meet time & cost objectives with respect to contracting, scheduling, estimating, bidding, & contract administration functions.

Coupa & Budgeting (Primary function):

  • Ensure all project vendors are setup in Coupa Portal (JOT form & Coupa form) with dedicated Project ID as soon as contracts/proposals are signed.

  • Create Requisitions for all executed proposals & track approvals process to PO approval on PO Tracker. Maintain proactive view on tracker.

  • Resolve payment issues with Accounting & flag non-payment issues/outstanding payments with CM & PM as points of escalation.

  • Maintain accurate & up to date project budgets into Smartsheets, including

    • Input of LOI, Lease, Capex & Closeout budgets as provided & link to Budget Comparison

    • Create Budget Summary document with appropriate links

    • Input proposals/contracts/COs (anticipated & executed) into Smartsheets & link to Budget Summary

    • Input invoices into Smartsheets & link to Budget Summary

    • Input Holds into Budget Summary as provided by PM

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