CIC is looking for a proactive, highly organized administrative professional with ambition, creativity, & dependability to be the Executive Aide (EA) for its CFO, Dawn Neher. This position works collaboratively to support the CFO, as well as coordinate with & mutually support the other Executive support staff at CIC. This is a fantastic opportunity for a motivated individual who thrives in a fast-paced, dynamic, community oriented work environment.
Founded in 1999, CIC's mission is to improve the world by helping exceptional entrepreneurs innovate better & faster. We offer carefully curated working environments that combine private, secure offices alongside shared amenities in locations across Boston, Cambridge, Miami, Philadelphia, Providence, Rotterdam, St. Louis, & Warsaw & are growing into other cities, within the US & abroad. We currently serve 1800+ startups, growth companies, & branches of larger organizations, representing for-profit, mission-driven, & non-profit sectors across a wide array of industries. The spaces are purposefully designed & built for innovation, featuring tailored workspaces such as biotech & robotics laboratories, & bring together frequent, large gatherings of the best & brightest innovators & entrepreneurs.
CIC currently has over a million square feet of space under lease & is actively pursuing campuses in additional cities globally, including Dublin, Tokyo, Bilbao, & Sydney, with plans to grow to 50 cities over the next 10 years. We pride ourselves on displaying a high degree of care & accuracy in everything that we do, & we work to ensure that our clients thrive every day that they are in our space. We believe that our ability to support world-changing entrepreneurs is only as good as the people who make up our teams, & as such we are looking for people who are interested in contributing to--and improving--the way we work.
We invite you to explore all our openings & learn more about our teams here.
ABOUT DAWN NEHER
Dawn Neher is the CFO of CIC, overseeing the financial & global growth strategy initiatives of the company. She has a track record of financial & operational success in the commercial real estate business. She has spent over 30 years raising capital, setting strategy, & managing & directing investment decisions & company financials. Prior to working at CIC, Dawn enjoyed a long tenure as the CFO of a premier real estate development & management company. Dawn loves travel, good food & wine, & really enjoys spending time with family & friends.
THE IDEAL CANDIDATE
This dynamic role requires excellent planning, top notch organizational skills, & problem solving savvy. We expect the person who joins us in this role will confidently & independently serve as Dawn's gatekeeper in the midst of competing priorities, anticipate issues before they occur, solve problems creatively, & know when to ask for help.
Some qualities we look for in a candidate:
Meticulous attention to detail & the ability to see around corners, anticipating the team's needs & heading off potential problems.
Nuanced ability to tailor communication style, including effectively balancing strong professional communication with authentic & casual communication, & an understanding of what's appropriate in any given context.
Highly attentive listening & reading skills. Ability to absorb a high volume of information in a short amount of time, complete requests with limited information, & learn & adapt to Dawn's preferences.
Excellent administrative skills & the ability to keep track of various presentations, data, information & research.
Eager & able to dive into the pace of Dawn's busiest days with minimal oversight or direction while also balancing day-to-day administrative needs.
Unrelenting calm during chaos.
Curious, eager to learn, & interested in remaining current on your surroundings to add context & deeper value to your work. This position carries a significant level of independent responsibility but will have the support of the Executive Aide & Administrative Assistant Team.
Personable, happy-to-help others, & naturally drawn to a very busy, ever-evolving environment.
Both a doer & a thinker; someone who rolls up their sleeves & jumps right in no matter what but always in a thoughtful manner.
The unruffled temperament & dedication of Pepper Potts, the cleverness of Q, the problem solving abilities of Carson, the insight & seeming omniscience of Mrs. Landingham, an accuracy on par with J.A.R.V.I.S., & 30 Rock Assistant Jonathan's desire to go the extra mile, all combined with the passion & ambition of Andy Sachs.
Master of calendar Tetris. This role involves heavy calendar management, maintaining an organized calendar while determining priorities, working with the schedules of other team members, juggling professional commitments, & adapting to last-minute changes. In addition to scheduling conference calls & meetings, making sure she is prepared for all of them with any auxiliary materials, presentations or research.
Travel management. Book & coordinate Dawn's work travel & itinerary
Expense management. Reconcile expenses & create expense reports (both monthly expenses & travel expense reports) through Tallie Expense software.
Inbox management. Fully monitoring & managing Dawn's inbox, sorting priority communication & graciously communicating on her behalf at times.
Keeping a tidy Rolodex. Maintain business & admin accounts, bibliographic information & professional contacts in a clear, organized system (including biography, LinkedIn accounts, all business cards).
Serving as support for other CIC teams. Adapt to organizational needs, jumping in to support other team members as needed.
At least two years of administrative experience.
Bachelor's degree or equivalent work experience. Language skills a plus.
The ability to be in the office during business hours with some potential flexibility to work remotely, & to the ability to work roughly 1-2 hours a week outside of regular hours, including mornings, nights, weekends, or when handling time-sensitive situations.
Demonstrated success leveraging & supporting others in the achievement of their goals.
Willingness to help & support others, think creatively about how to maximize time, & juggle many details & activities.
Master of Google Apps for Business (Gmail, Calendar, Drive) & of Microsoft office (Powerpoint, Excel, etc).
Detail-oriented, capable of being the first point of contact for multiple conversations, skilled at prioritizing a wide range of tasks.
An interest in a long-term role. We are a growing company, & we like to hire people who will stay with us for the long term.
May need to work in Boston, MA or Cambridge, MA.
ATTRACTIONS OF THE JOB
In addition to helping our clients achieve great things, we work to ensure that our employees are healthy & supported. Some of the benefits of being here include:
Exciting exposure. You work directly within the heart of a growing company in the epicenter of the innovation community in Cambridge, Boston, & beyond.
Fun people in a dynamic space. We pride ourselves on finding driven & bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!
Personal growth. This is a great opportunity to learn & develop skills within the epicenter of the innovation community at a growing company.
Regular massages, access to a nursing room, secure bicycle parking, a game room, a gym, shower rooms with towels, stocked kitchens, & a host of discounts towards local business & well-being memberships.
Starting compensation is commensurate with experience plus 100% of the cost of a premium healthcare & dental package & full payment of expenses covered by your deductible, long & short-term disability, life insurance, 401k matching after the first year of employment (must be 21+) & two weeks of vacation plus holidays from the start (more with seniority). Annual reviews with raises significantly above the national average every year for those on track with strong performance.
CIC is committed to building teams that reflect the fabric of the cities we support. We are proud to be an equal opportunity employer & consider all qualified candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. If you have a disability or special need that requires accommodation please let us know.