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Vacasa // vacation rental management
Portland, OR    Posted: Tuesday, November 26, 2019
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Why Vacasa

We started with just one home & an idea: to bring homeowners & renters together with smart technology & caring local teams. Today, were the largest full-service vacation rental company in North America thanks to the people who give us their best every day. Youll fit right in here if youre curious, entrepreneurial, & thrive in a rapid-growth environment.

What were looking for

Were looking for an experienced Travel & Events Manager to help support our growing team. This position will play a key role in keeping Vacasa running smoothly - managing travel & lodging, internal & external events (from building partnerships to running events), & acting as the key point of contact for all catering needs. This individual will also help support in various administrative duties as needed -- balancing these daily priorities with accountability, a high level of professionalism, attention to detail, & a focus on cost savings where applicable.

For this role, your schedule will be based on the event needs weekly & require after-hours support an estimated 3-4 times per week & occasional weekend support (i.e. this could be regular business hours 1-2 days per week & 12-8 pm 3-4 days per week). This role will report to the Facilities Manager & is based in the Portland headquarters at 850 NW 13th Ave.

What youll do

  • Arrange domestic & international travel details for Vacasa employees, including hotel arrangements, flights, rental vehicles, & Vacasa homes when applicable
  • Research & implement corporate travel discounts & partnerships
  • Update & maintain internal travel policies in conjunction with our HR team to meet the needs of our growing team
  • Manage weekly catering requests for employees as well as onsite coordination for delivery & setup
  • Organize & execute internal & external events including event calendar management, vendor coordination, day-of event coordination, breakdown, & expense tracking where applicable
  • Provide after-hours support an estimated 3-4 times per week while events are in progress, including occasional weekends as needed
  • Expense report tracking & preparation
  • Occasional front desk coverage to support the barista & facilities coordinators
  • Other administrative duties as assigned

The skills youll need

  • Previous experience as an event manager, office manager, or executive assistant preferred
  • The ability to organize, multitask, & prioritize while maintaining a positive attitude
  • Self-motivated & proactive about implementing cost efficiencies needs & ways we can improve
  • An engrained hospitality focus with internal & external stakeholders -- experience in customer service a plus
  • Project management & G-Suite experience preferred
  • Excellent communication & interpersonal skills
  • Patience, reliability, & strong sense of discretion & professionalism
  • Availability to work after business hours to support evening events M-F & occasional weekends as needed
  • High level of integrity as this role can have exposure to sensitive & confidential information

What youll get

  • Health/dental/vision insurance100% employer-paid coverage option
  • 401K retirement savings plan with up to a 6% company match
  • Paid sick leave & holidays
  • Career advancement opportunities
  • Employee discounts
  • All the equipment youll need to be successful
  • Great colleagues & culture
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